Read the Job Description carefully, then scroll down for "Details to Register for this Job"...
Who Are We
As part of the Delivery Hero Network, Talabat is the pioneer of the online food ordering industry in the Middle East. Our operations span across Kuwait, Egypt, KSA, Bahrain, Oman, Qatar, Jordan and United Arab Emirates.
With more than 1,500+ employees, 4 million users, 15,000+ brands and 400,000 daily orders, we are just getting started
Role Summary
We are in search of a proactive Executive Assistant adept at efficiently managing calendars and logistics, coordinating tasks, facilitating communication, ensuring organizational efficiency, and thriving within a collaborative team environment while supporting multiple stakeholders effectively
What’s On Your Plate?
● Proactively execute a broad variety of administrative tasks for multiple C-level executives including but not limited to: managing an extremely active calendar of meetings, submitting expense reports, arranging complex and detailed travel plans, itineraries and agendas.
● Plan, coordinate and ensure the C-Level schedules are followed and respected.
● Provide a ""gatekeeper"" and ""gateway"" role, creating win-win situations for the executives & their directs.
● Work closely and effectively with the relevant stakeholders to keep the executive well informed of upcoming commitments and responsibilities, following up appropriately.
● Prioritize conflicting needs; handle matters expeditiously, proactively, and accommodate ad-hoc requests, sometimes outside regular work hours.
● Maintain discretion and confidentiality in relationships with all C-Level Executives.
● Manage Workday & Email administrative responsibilities on behalf of the executive.
● Ownership of meeting room bookings for internal, external and DH stakeholders.
● Track petty cash and corporate credit card invoices.
● Managing and executing engagement initiatives for the wider teams as per ExCo requirements, with the main aim of fostering a positive work environment , resulting in increased eNPS.
● Identify, report and follow-up on workplace inadequacies while ensuring internal meeting rooms, events setup are completed as per requirements.
● End-to-end ownership of ExCo local, regional and global events logistics & delivery i.e summits, local and regional town halls, team building, offsites, etc.
● Create or consolidate the relevant decks/documents/templates for meetings, town halls or summits when necessary.
● Support with special projects coordination, ad-hoc tasks as appropriate.
What Did We Order?
● Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
● Emotional maturity.
● Highly resourceful team-player, with the ability to also be extremely effective independently.
● Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service approach and response.
● Abilities to complete a high volume of complex tasks autonomously with a can-do attitude.
● Very strong interpersonal skills and the ability to build relationships with internal and external stakeholders.
● Expert level written and verbal communication skills.
● Demonstrated proactive approaches to problem-solving
● Forward looking thinker, who actively seeks opportunities and proposes solutions.
● Strong working knowledge in G-Suite (Google Calendar, G-docs, G-sheets, and G-slide
DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-compliant CV is MANDATORY!
NOTE: ATS-compliant CV is MANDATORY!
https://deliveryhero.wd3.myworkdayjobs.com/en-US/talabat/job/Dubai/Executive-Assistant-II_JR0048694
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