Middle East Jobs, Careers, Vacancies

Engineering Assistant Operations Manager, NYU, Abu Dhabi, UAE

Position Summary

UAE Nationals are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint an Engineering Assistant Operations Manager reporting to the Assistant Director, Dean's Office Administration.

The Assistant Operations Manager provides high level administrative support to the Dean’s Office Operations and supports both the Bioengineering and General Engineering programs on faculty finance, procurement and academic activities.

Training on all aspects of Engineering general and academic administration will be provided. As the Division’s research and academic activities grow in line with the University’s Academic Strategy and mission, there is potential to further develop this position to support the Dean’s Office and Division accordingly.

Key Responsibilities:

Dean’s Office Operations & Finance

Monitor and manage divisional budget to ensure expenditures remain within allocated
funding and providing quarterly reports to the ADE to enable executive decisions on
budget changes
Procurement using ePro and Purchase Card for the Engineering division
Ensure all faculty, researchers and staff are up to date with the purchasing policies of
the university
Manage space allocations for Engineering faculty, instructors and researchers in
collaboration with the Assistant Director
Manage divisional orientation and onboarding
Petty Cash custodian for the Engineering Division

Faculty Coordinator responsibilities include:

Administers faculty reimbursements, payment requests, payment releases etc
Maintains compliant financial records for budget and audit purposes including
tracking divisional and program budgets and expenses
Administers course evaluations and provides regular input and
recommendations on developing the process
Provides general faculty and operational support including conference and
business travel booking, transportation and trouble-shooting if required
Course offerings, divisional calendar and room allocations

As a member of the Dean’s Administrative Team, collective support includes the following areas:

Study Away in coordination with Global Education and also Engineering for
Social Impact
Accreditation coordination and management
Managing Capstone administration

Qualifications

Required Education:

Bachelor’s degree or five years work experience in a similar capacity

Required Experience:

5+ years of experience in equivalent positions preferably in academia

Preferred Experience:

Administrative management and finance experience
Excellent communication skills
The ability to work independently and also as a team member
Excellent attention to detail
Ability to maintain confidentiality at all levels
Interpersonal skills
verbal and writing communication skills
Microsoft Office skills
Time management
travel logistics & knowledge of Arabic Language

https://abudhabi-nyu.icims.com/jobs/10907/engineering-assistant-operations-manager/job?mobile=false&width=960&height=500&bga=true&needsRedirect=false&jan1offset=330&jun1offset=330

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Air Freight Coordinator, AL Futtaim Logisitics, Jebel Ali, UAE

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role:

Efficient handling of customer service while coordinating with Internal and External clients
ensure accuracy in BOE processing, certificate of origin, billing invoice, costing, posting of data entry in system
Ensure on time invoicing, edocs and job closing
Ensure all clients rates are updated for internal and external customs and filed methodically
Handle other associates accounts and/or additional accounts as per need arises
Efficiently handling of client account and coordination with Agent offices worldwide as per customer requirements

Required Skills to be successful:
1.- Valid UAE drivers license
2.- Good Communication skills
3.- Timely Resolution and Customer centric
4.- Proficient in Microsoft Office (Excel)

About the Team:

Reporting to the Business Sector Manager and will be responsible for effectively handling sea freight documentation (customs declarations & certificate of origins), handle regular types of freight forwarding jobs related to import & export, and liaise with all stakeholders to ensure efficient and timely sea freight operations procedures.

What equips you for the role:

Bachelor’s Degree
2 years’ experience as Sea Freight Coordinator
Valid UAE driver’s license
Experience with sea freight business operations

REF TB

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

https://www.afuturewithus.com/job/Jebel-Ali-Air-Freight-Coordinator-AL-Futtaim-Logisitics-Jebel-Ali/851823501/

SOCIAL INITIATIVE:

Coordinator, Human Resources, Bab Al Shams, Dubai, UAE

Rare Finds is a diverse collection of resorts celebrating the individuality and unique identity of a destination, with a distinct ability to captivate the imagination, and bring to the forefront the essence of a place.

Authentic and captivating, Bab Al Shams Desert Resort is a truly magical destination, where expertly curated itineraries and bespoke entertainment are the beating heart of our legendary desert-based destination. Part of our unique Rare Finds collection, the essence of Bab Al Shams joins our guests together to discover the most soulful experiences and humbling journeys, set against Dubai’s endless dunes and rich culture.

Key Duties And Responsibilities

Recruitment & Selection Process

- Provide active support in the whole recruitment and selection process.

On boarding and Induction

- Compiles the personal file for newly hired employee in accordance with the check list – to include, CV, Interview assessment, approved new hire form, police & security clearance check, reference checks, valid passport copy and employment visa copy, employment application form, medical history form, visa application form, medical insurance enrollment form;

- Enters the new employee details on the HRIS system to initiate the ID no. for the colleague and process the ID card for the colleague for the time and attendance system.

HR and Administration support

- Provides assistance to all colleagues for any HR & Administration support for issuing of various letters to the banks, consulates, driving license, internet & tv connection, shoe issuance vouchers etc. and any other personal related issues.

- Ensures all colleague personal information is kept strictly confidential.

- Provides information to colleague on policies and procedures.

- Be open and approachable to colleagues at any time during working hours.

- Maintains and updates check lists and trackers – disciplinary tracker / passport issuance and return tracker (for D & E grade colleagues), air-ticket tracker / passport & visa expiry tracker / locker key issuance and return tracker / leave records tracker / lieu accruals tracker.

- Conducts monthly audit of passports.

- Ensures all personal files of colleagues are updated with the relevant information and documents are filed.

- Communicates and coordinates all relevant information with other HR teams and HR Admin team.

- Assists in organizing HR events and activities.

- To perform any other duties required

Time & Attendance process & Payroll

- Coordinates with the HOD and departmental coordinators to ensure the attendance is checked and updated on a daily basis for entering the rosters of the colleagues and any amendments required.

Employment Visa Processing / Visa Cancellation

- Coordinates with Visa Officer for processing of the employment visas for new hired staff by providing the required documentation for the visa application processing.

- Coordinates with Visa Officer to ensure that the colleagues attend the visa medical test for new colleagues and renewal of visas for existing colleagues.

- Coordinates with Visa Officer for renewal of the residence visas of colleagues by ensuring that the visa expiry dates are monitored two months in advance of the expiry date to ensure all the necessary documentation and procedure is completed and handed to the Visa Officer ahead of time to avoid any fines being imposed.

- Coordinates with Visa Officer to ensure the passports are handed over and received for visa cancellations of the resigned / terminated colleagues and to ensure the procedure is followed for exit or change of status within the specified period mentioned on the visa cancellation form to avoid any fines being imposed.

Leave Management

- Verifies and confirms leave balance / sick leave / lieu day records and update on the system and forward the relevant leave forms to the Payroll Manager.

Employee Separation

- Prepares the End of Employment Service form.

- Coordinates with the relevant department of the colleague to ensure any pending lieu days / hours forms are received for the final calculation of payment.

- Coordinates the Exit Interview with the colleague.

- Hand over the passport to the Visa Officer for completing the visa cancellation formalities

Food Handler Medical Check & Renewal

- Coordinate with Hygiene Coordinator and Visa Officer to ensure all food handler’s medical check-up and certificate obtaining is successfully completed within the designated period for all food handling new colleagues and yearly renewal.

Insurance

- Maintains and monitors Insurance Tracking Sheet to ensure all colleagues and their authorized dependents as per entitlement are enrolled under insurance scheme.

Skills, Experience & Educational Requirements

• At least 3 years’ experience in a coordinator or secretarial role (desirable), preferably in a 5* Hotel within an HR environment

• Computer literacy in Microsoft Office to include – Word / Excel / Powerpoint

• Organized and disciplined, dedicated and loyal

• Friendly, pleasant and easy to be around

• Work effectively under pressure to meet deadlines

• Expertise in written and spoken English

• High level of telephone skills

• Willing to take personal responsibility for own performance

https://jobs.kerzner.com/job/Dubai-Coordinator%2C-Human-Resources/730684522/?utm_source=LINKEDIN&utm_medium=referrer

SOCIAL INITIATIVE:

Support Professional, Milestone, Dubai, UAE

Make every Customer/Partner experience a satisfying experience

As a Support Professional you have a key role in helping Milestone to achieve its mission goal of delivering great customer and partner experience.

The Support Team must demonstrate an in-depth understanding of the features, technical proficiency, and excellent customer-facing skillsets Milestone Technical Support users its core technical competencies, and an excellent knowledge of Milestone Software and supporting applications to deliver responsive and reliable solutions.

As part of an international team, you will operate in a fast-paced dynamic environment united in one common passion – to be the best. With the challenges you will face in this exciting role, there will be plenty of opportunities to grow both personally and professionally.

As a Support Professional you will be part of our Frontline Team based at Dubai, UAE. Responding on emails, license chats, phone calls and cases assigned to you, you will be the main support contact for all general inquiries, as well as technical cases.

Your responsibilities

Make every customer interaction a satisfying experience through a professional, outgoing, and personable attitude.

Resolve technical issues by applying advanced troubleshooting techniques and analysis.

Ensure that all relevant communication, documents, and files related to the case are accurately recorded in the support system.

Create and maintain a variety of self-help resources (KBs, how-to guides), monitor community forums.

First point of contact for basic/simple customer-facing issues, normally handled by the Partner.

Serve as liaison between the customer and the Technical Support team, escalating cases not within own skillsets up the support chain in a timely, and effective manner.

Provide timely and accurate status updates to customers, and relevant internal stakeholders.

Represent expectations, intentions, and attitudes of customers and co-workers accurately.

Continuous effort to acquire and maintain good knowledge of Milestone’s products as well as Support´s procedures, practices, and policies.

Professional qualifications

Bachelor's degree in Computer Science, Electronic Engineering, or equivalent experience.

Excellent English written and oral communication skills

Experience providing multichannel support, confident in providing support on the phone, and in public forums.

Experience with PC hardware and software installation, configuration, and troubleshooting.

2-3 Years of experience with Video Management Systems or Security industry preferred.

Knowledge of Microsoft AD user/group authentication

Knowledge of Wireshark (or equivalent tool)

Experience with Microsoft SQL Server, writing queries to fetch the data & resolve if any issue related to SQL, including making backups and monitoring general database health

Experience with enterprise-level data storage technologies including RAID, NAS, SAN, iSCSI, Fibre Channel

Good technical understanding and practical experience with Microsoft Windows Server operating systems

Knowledge on Networking Principles i.e., Switching, Routing, LAN, WAN etc.

Personal skills

Able to deal with conflicts in a constructive manner, and able to recover from dissatisfied-customer situations.

Must possess the ability to work independently with minimal supervision.

Ability to build and maintain effective relationships remotely and across teams.

Has good analytical problem-solving capabilities.

Open minded and able to share information with others in the Support team.

Collaborate effectively within the team.

Demonstrate an ability to take on increasingly challenging assignments with a 'can do' attitude and expecting a positive outcome.

Application and contact

To apply for this position, click the Apply button and follow the steps, keeping relevant documents like CV, certifications etc. handy. If you have any questions about the position, please contact Ashwin Ravikumar, Senior Technical Account Manager, at +971 4 559 2710.

About Milestone

When joining Milestone, you will become part of one the world’s leading providers of video management software in and beyond security. Since starting up in Denmark in 1998 our team has grown to include +1,000 employees based in more than 25 countries. Today, our solutions are used in 500,000+ installations worldwide – with many more to come.

https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1191&ProjectId=147310&DepartmentId=18956&MediaId=5

SOCIAL INITIATIVE:

Senior Ethics & Compliance Specialist, Mcdermott, Dubai, UAE

Job Overview:

As a member of McDermott’s global Sustainability & Governance team, support the Ethics & Compliance Business partners in transactional E&C matters pertaining to McDermott projects and operations

Reports to Ethics & Compliance Manager, Dubai

Liaise with Legal, Sustainability, Projects/Operations, Finance, Supply Chain, Internal Audit

Key Tasks and Responsibilities:

Promote integrity and a culture of compliance within the organization

Assist in the implementation of McDermott’s compliance program processes across assigned areas/functions

Perform comprehensive compliance risk assessments and due diligence on McDermott’s engagements with third-party intermediaries

Key participant in the whistleblower helpline process, including leading investigations as well as leading other investigators. Investigations management includes developing investigation plans, conducting interviews, analyzing processes and data, performing root cause analysis, and as applicable recommended actions

Manage annual compliance certification processes for employees and third parties within assigned areas/functions

Design and deliver compliance training and awareness campaigns, including face-to-face and virtual training

Essential Qualifications and Education:

Relevant BA/BS or graduate degree

7-10 years of professional work experience

Compliance role and/or legal/audit background, preferably with a multinational corporation

Solid knowledge of key compliance regulations such as the US FCPA, the UKBA, GDPR

GDPR knowledge/experience is an advantage

Excellent teamwork and collaboration skills

Good communication and presentation skills, both written and spoken

Ability to interact with all levels of the organization

Flexibility to work across time zones, primarily within the Eastern Hemisphere

Experience in investigation of noncompliance of ethical standards / company code

Organized, analytical, an innovative problem solver

Solid time management skill with the ability to multitask

Fluent English language skills required

Project / Area / Regional Specifics:

The position is based in Dubai or London; relocation not provided

Company Overview and Core Values:

McDermott is a premier, fully-integrated provider of technology, engineering and construction solutions to the energy industry. For more than a century, customers have trusted McDermott to design and build end-to-end infrastructure and technology solutions—from the wellhead to the storage tank—to transport and transform oil and gas into the products the world needs today.

At McDermott, we hold all employees accountable to follow our 5 core values.

Integrity – we maintain a firm adherence to legal and ethical conduct.

One Team – we are one company, where everyone is equally important.

Go Beyond – we seek courageous and creative solutions.

Well-Being – we promote all forms of well-being.

Commitment – we are reliable and dependable in delivering quality solutions

Primary Location: AE-DU-Dubai

Job: Ethics and Compliance (E&C)

Employee Status: Direct / Regular

Schedule: Full-time

Job Posting: Sep 20, 2022, 7:32:24 PM

https://cbi.taleo.net/careersection/11/jobdetail.ftl?job=933969&src=LinkedIn

Middle East Jobs, Careers, Vacancies

Engineering Assistant Operations Manager, NYU, Abu Dhabi, UAE

Position Summary

Qualifications

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Air Freight Coordinator, AL Futtaim Logisitics, Jebel Ali, UAE

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Coordinator, Human Resources, Bab Al Shams, Dubai, UAE

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Support Professional, Milestone, Dubai, UAE

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Senior Ethics & Compliance Specialist, Mcdermott, Dubai, UAE

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