Purpose of Role
The Accounts Officer is responsible to provide financial information to management by researching and analysing accounting data, preparing reports.
ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.
ISP Accounts Officer/Purchasing Officer Key Responsibilities
Processes and manages the purchase order and purchase requisitions
Budget checks against the purchase order and purchase requisitions submitted to Finance
Documents financial transactions by entering account information.
Assist the Senior Accountant with debtors’ collections, invoicing and Accounts Receivable
Assist the Accountant with supplier payments
Facilitates the authorisation of documents between Finance, Senior Administrator, and all departments across the school
Completes external audit by analysing and scheduling general ledger accounts, providing information for auditors
Work as a team member sharing expertise, ideas, and information
Reports to the Line Manager on administrative and personnel issues and grievances
Ad-hoc duties as required by Finance and Administration Manager
Assist with the reconciliation of balance sheet accounts
Conduct regular ledger maintenance
Coordinate annual asset verification program
Manages the master sheet of all contracts and subscriptions across the school
Facilitates the collection of all ASA and Inclusion related information for monthly billings
Other duties and responsibilities
Any other duties that the Principal may from time to time ask the post-holder to perform.
Qualifications and Experience
Language:
English is mandatory
Arabic is an advantage
Required Skills and Knowledge
Competencies:
Finance or Accounting Certification not negotiable
At least 5 years of working experience within Finance in a similar role
Attention to Detail
Deadline-Oriented
Maintain Confidentiality
Time Management,
Data Entry Management
General Math Skills
Excellent English
Presentation skills with the ability to present information in a concise and professional manner
Customer service
Critical thinking
Ability to negotiate, persuade and motivate others
Confident leader who is adept to coaching others
Willing attitude to be a part of the school team
Strong sense of professionalism
Safeguarding and welfare of children
A collaborative team-player with excellent management skills
Behaviour management
Ability to coordinate & collate data
Record keeping and report preparation methods
Interpersonal skills including tact, courtesy and patience
Maintain strict level of confidentiality
Willingness to undertake appropriate Professional Development
Ability to prioritize projects and strong problem-solving skills
Good research skills and attention to detail
Ability to function strongly as an individual and as a member of a team
Pursuit of excellence in every detail
Strong organisational abilities and time management skills, including the ability to succeed in a busy and fast paced environment
Initiative, drive and ability to problem solve
Ability to manage a varied and complex workload
Self-motivation and ability to take initiatives
Capacity to be flexible
Demonstrate an understanding of & commitment to our best practice model
Good knowledge and information of school operations
Ability to deal effectively with all staff and parents
Ability to establish and maintain effective working relationships with teachers, parents, and students
Knowledge of practices, policies and procedures involved in the functional areas assigned
Understanding of laws, rules and regulations related to assigned activities
IT Infrastructure knowledge and awareness of advancements
Attributes
Empathetic listener
Integrity and confidentiality
Internationally minded
Emotional intelligence
Intercultural awareness, creative
Flexible and a can-do attitude
Driven by wanting to improve quality and develop the school
Reliable with an attention to detail and a commitment to quality
An innovator with a willingness to embrace change
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. Employees will be expected to comply with any reasonable request from a manager to undertake work that is not specified in this job description. Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.
The school will endeavor to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition. This job description is current at the date shown, but, in consultation with you, may be changed by the Principal to reflect or anticipate changes in the job commensurate with the grade and job title.
As a member of the staff of THIS you will need to comply with the below:
Compliance with the school's Vision, Mission and Policies
Positive Professional Relationship with all staff members are maintained.
Contact with students is on a strictly professional basis with the physical and emotional safety of students being of paramount importance.
The hours of work as arranged with the principal are strictly followed.
This position entails working with information, much of which is held in confidence. Under no circumstances is this confidentiality to be compromised.
ISP Leadership Competencies
You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.
Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.
Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth.
Innovation Leadership. Is good at creating an environment where ideas for learning initiatives and services are generated and is able to motivate and inspire others through the process of creation through to completion.
Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.
Can deal with setbacks and challenges calmly and effectively.
Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.
Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.
Leading & Inspiring Others. Supports, encourages and inspires students, colleagues and teams so that they give their best.
Understanding People. Is a very good judge of talent, can objectively articulate the strengths and motivations of people inside or outside the organisation.
Influencing & Communication. Consistently informs, influences and inspires students, parents and colleagues through timely and effective communication.
Responds and adapts to changing circumstances; manages and solves problems by providing solutions in a climate of ambiguity.
Strategic, Commercial & Financial Awareness. Has the ability to apply understanding of the business and industry to improve effectiveness and profitability.
Planning & Decision Making. Makes decisions on the best course of action and then plans, organises, prioritises and balances resources to achieve the desired outcome.
Diversity & Equity. Has the sensitivity, awareness and skill to understand the values, behaviours, attitudes and practices across cultures that supports all children and adults to learn and work effectively.
ISP Commitment to Safeguarding Principles
The Hamilton International School is part of The International Schools Partnership (ISP).
The International Schools Partnership (ISP) is a growing group of committed colleagues in financially responsible schools around the world, all of which aim to be the school of choice in their local area. Learning is at the heart of everything we do for our pupils, colleagues and parents. We are committed to getting better, all the time.
ISP was founded by an experienced team of committed educationalists and commercial operators who have worked together over many years. Our growing group of private schools located in the UK, the USA & Canada, Europe, Costa Rica, Chile, Colombia, Ecuador, the United Arab Emirates, Qatar, Malaysia, Mexico and Peru educate children and pupils from 2-18 years of age. We have now expanded to 48 schools delivering multiple curricula and building on local brands and reputations with around 45,000 pupils and 7,000 staff located across the globe.
We believe that successful schools are the ones that put learning at the heart of everything they do, always aiming to create rounded individuals that are able to forge successful careers and lives in a rapidly changing world. Our goal is to enable our schools as the leading school of choice in their local area. We are a truly international group working in different cultures and speaking different languages. We work across countries and cultures, too, by working with each other and with other schools and communities. At ISP we continue to engage with schools around the world who are interested in becoming part of our global group of schools and look forward to welcoming more pupils and staff to the group.
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