Middle East Jobs, Careers, Vacancies

Executive Assistant, Antal International, Dubai, UAE

Our client is a 1966 founded international market leader in the Diamonds manufacturing industry looking for an Executive Assistant in their Dubai office, to expedite kindly share your resume at garwin.lobo@antal.com

Job Title - EA to the Directors

Department: Office Services

Location: Dubai

Reports to: Functional: Director

Regional/ Administrative: Finance Manager

JOB DESCRIPTION

Purpose of the job: Executive Assistant to the Directors

Accountabilities:

Handling Directors office and household requirements
Managing reception
Travel desk requirements.

Responsibilities:

Internal Reception Management

Attending phone calls
Attending visitors

Travel Desk requirements

For Directors only.

Applying Visas for different countries for Directors and their families and home staff.
Making Travel arrangements for the Directors and their families and home staff
Co-ordinating with Travel agents for best ticket fares.

Directors Household requirements

Co-coordinating with Vendors and Service providers for any household requirements.
Making online payments to Vendors and Service providers.
All miscellaneous work given by directors and family members.

Others

Manage the office Admin requirements in the absence of the Administrative Officers

Contacts:

Internal

Accounts and Finance department
HR, IT

External

Service Providers
Freezone personnel’s

Skill Summary

Educational Qualification: Any Graduate from recognized university / institute with good academic record
Experience: 5 years of experience

Functional Skills

Knowledge of freezone, Dubai regulations, Travel Regulations
Knowledge of company policies
Good Negotiation / Follow up Skill
Problem Solving Skills
Documentation Skill
Research Skills

General Skills

Excellent Communication skills (Written and Verbal)
Interpersonal Skill
Analytical Skill & Logical Reasoning
Influential
Proactive in taking initiatives
Presentable

https://www.antal.com/job/executive-assistant-5165464

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Analyst - Operations, Finance & Compliance, Valuation Advisory, JLL, Dubai, UAE

Responsibilities:

Manage the departments’ finances/invoicing, operations and compliance;
Create efficiencies within the teams’ invoicing process, including minimising bad debts;
Financial management of the team’s Work in Progress and assisting with financial reporting, including the capturing of data related to essential work processes;
Manage and monitor compliance procedures, including JLL’s Know Your Customer (KYC) and anti-money laundering procedures within the team;
Maintain and update internal tracked data and file/folder structures;
Assist with tracking the team’s workload, ensuring deadlines are met;
Assist in the execution, review and formatting of the final product/deliverables to clients;
Assist in setting up, writing, reviewing and executing valuation proposals and online proposals, including fee calculations, client contact and contract management;
Assist in compiling marketing material used in the team’s proposals and bid documents;
Assist the team in achieving revenue targets by ensuring the smooth running of the team;
Enhance work-flows and communication within the team by organising ongoing training and team-building activities;
Develop strong relationships with clients and internal colleagues across JLL MENA and the wider JLL EMEA group.

Requirements:

A candidate with an undergraduate degree is preferred;
Property experience is desirable but not essential;
Some finance experience would be of benefit;
PowerPoint, Excel and MS Word experience is essential;
Ability to work well within a team and work consistently to given guidelines and protocols;
Very strong process and organisational skills;
Excellent spoken and written English and excellent numeracy skills.
Ability to anticipate and pre-empt the team requirements, with an ability to efficiently manage their time and commitments;
Ability to work independently with minimal supervision, making decisions where necessary;
Demonstrates personal accountability, ownership and an ability to work effectively under pressure;
Has an excellent telephone manner and interpersonal skills to deal with a wide variety of clients and colleagues;
Excellent spoken and written communication skills;
Team player who deals effectively with colleagues and clients and who can establish good relationships with both;
Ability to prioritise workload, attention to detail and willingness to complete projects in a timely and efficient manner;
A thoughtful, cheerful and positive attitude is essential, as is a genuine enthusiasm for the work that will be undertaken.

Career Path

Move through the ranks to Manager: Operations, Finance & Compliance (P2).

Salary Band

Dependant on experience. Annual discretionary bonus. JLL provides medical insurance and an annual ticket allowance.

https://jll.wd1.myworkdayjobs.com/jllcareers/job/Dubai-ARE/Analyst---Operations--Finance---Compliance---Valuation-Advisory_REQ239985?source=APPLICANT_SOURCE-6-42

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HR Administrator, Kering, Dubai, UAE

Summary

Job Family Group Description - Human Resources:
Includes all jobs providing support to the business in the field of Human Resources Management, such as talent acquisition and management, compensation and benefits, employee relations and HR administration in alignment with our company’s strategy, practice and objectives.

Job Family Description -HR Operations:
Acts as the first point of contact for HR-related queries from employees and external partners. Provides daily HR activities and administrative support to our employees while conforming to labour laws.

Job Description

Kering HR Shared Services aim at performing HR related activities for Kering brands and employees based in Qatar, Kuwait & Saudi Arabia. These activities include transactional activities (HR Operations and Payroll Inputs).

Position purpose

HR Administrator is responsible for all service catalog activities related to administrative operations for brands served by the HRSS.

He/she is the first point of contact for the employees, brand HR and local partners in Qatar, Kuwait & Saudi Arabia. He/she must be well-versed in the HR policies of the brand and territory assigned, and keep updated with the local social, and employment laws.

Key responsibilities

HR Administration

On-board new joiners – coordinate between brand HR, candidate, payroll team and local partners in acquiring the necessary documentation and tools to permit the new joiner to work, as per local regulations
Register new employees to brands’ benefits programs (as per eligibility) and ensure their activation as appropriate, i.e. medical health coverage, employee discount, pension, etc.
Document and keep up to date with the brands’ policies.
Liaise with external partners like local partners, insurance vendors, benefits partners, etc.
Record & monitor work permit and residence visa validities for existing employees
Remind and guide employees and brand HR on the work authorization requirements and procedures
Maintain employees’ personnel files and archive the necessary documents
Ensure that service agreements are met and processes are working efficiently and effectively at all times.
Off-board employees – coordinate between brand HR, employee, payroll team and local partners to cancel the work permit and/or residence visa
Responsible for regularly reviewing the HRSS administrative processes, identifying inefficiencies and areas for improvement
Preparing administrative letters such as No Objection Certificates, Salary Certificates, Bank Letters, Employee Certificates, etc.
Deliver daily operations and support Brands and Corporate projects as necessary
Provide payroll monthly reports and inputs to payroll team for the month’s cycle

HR Shared Services Tools

Validate, check, input and collect missing information to maintain HR System (Workday)
Work closely with each brand HR on Workday use and data completion
Check the evolution/updates in Workday, ensure consistency within brand, and collaborate with HRIS team for any exceptional cases

Propose update on HR System (Workday) in case of change in brand, local or administration requirements and conduct testing (as required)
Coordinate with payroll team to ensure data alignment or follow up on specific employee information required

Employee and Brand Relations

Provide information on services and reports as requested
Ensure any queries or concerns are addressed with brands in a professional and timely manner, managing matters escalated by the team
Plan and organize anticipated projects in collaboration with brand HRs to ensure smooth operations
Answer employees and brand HR queries on the Kering Connect platform or reroute requests to the appropriate stakeholders as required
Monitor requests turn-around times (SLAs) and implement continuous improvement
Advocate simplification and standardization of policies and processes

Absences

Manage all types of Absences when recorded on Workday, ensuring all supporting documentation is provided, as per brand’s requirements
Maintain excellent knowledge of the brand’s policies, relevant legislations and any applicable updates
In charge of the administrative validation of specific types of absences, submitted via Workday, before payroll cut-off.
Coordinate with payroll and brand HRs on long-term absences.

Audit & Compliance

Support the brands’ with all internal and/or external audits

Requirements

Excellent organizational skills, with an ability to prioritize important projects
Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role
Experience with HR softwares (Workday is an advantage)
Computer literacy (MS Office applications)
Thorough working knowledge of Qatar, Kuwait and Saudi labor and social laws is mandatory
High customer orientation and strong willingness to ensure employee satisfaction
Strong phone, email and in-person communication skills
BS in Human Resources or relevant fields

https://kering.wd3.myworkdayjobs.com/Kering/job/DUBAI/KERING-HR-Administrator_R093047?source=Linkedin

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Regional Supply Chain Senior Specialist, Roche, Dubai, UAE

The Position

The position is located in MC Dubai.

There are a variety of responsibilities you could have as a Regional Supply Chain Senior Specialist with a main goal to operate with your team and networks providing a superior end to end customer experience. The work may entail some of the following:

Design and execute the Demand Planning strategy and processes to fulfill the commercial and marketing objectives with the Middle East region.
Lead the Sales and Operations Planning (S&OP) process.
Lead projects to improve Supply Chain within the sub region.
Drive process simplification for SAP MM and SD within the team in collaboration with the Business Excellence team.
Drive improvement for the customer supply chain to eliminate losses
Guarantee the integrity of the Material Master data related to the SC dpt.
Lead the Order Management process for the assigned markets (delivery management, invoicing, communication with customers, third-party logistics and International Order management).
Own the Sales Update Overview for the region (country sales representatives & SC).
Support in implementation of all relevant Roche Digital Solutions.

You will have plenty of opportunities to leverage analytical skills and improve processes. Moreover, you will learn to lead and develop many important parts of our organization.

Goals and deliverables:

Develop a robust Planning procedure (involvement of the distributor s required).
Plan future market demands in cooperation with countries (demand review & S&OP meetings) and maintain data in SAP APO.
Material Master data update in SAP.
Engage with multiple stakeholders to deliver a superior end to end customer experience.
Proactively identify and mitigate any potential bottleneck to avoid business interruption,
Implement and develop local Supply Chain Customer Care with major focus on digital strategy (e-ordering and customer inventory management).
Own key SC KPIs to evaluate and improve customer experience and efficiency, such as OTIF, Customer Complaints, Customer Services SLAs, Forecast Accuracy Inventory Levels, Write-offs and Distribution costs.
Ensure robust business continuity plans are in place.
Develop tools and reports to support efficient monitoring and analysis of demand and supply chain performance per region.
Coordinate with Technical team and Finance team in terms of Instrument Handling and Equipment Cleansing.

What we are looking for

Minimum 5 years of experience in Supply Chain Management / Logistics/ Demand Planning / Customer Service (order management) / Finance Supply Chain business partner / Supply Quality or similar role.
Proven experience of Regional Supply Chain Operations.
Strong Thinking / problem solving skills which can be applied to business processes with a “can-do” attitude.
Strong communication and interpersonal skills, ability to work with different stakeholders, Agile mindset.
Ability to lead a project, drive process improvements and set the priorities.
Experience in supporting Supply Chain Operations with distributors is an advantage.
Knowledge of ERP systems – SAP preferred, SAP/APO module, SAP SD module, SAP MM Module.
S&OP hands on experience e- an asset.
Finance background (controller / supply chain partner) – an asset.
Working knowledge of Letters of Credit – an asset.
High level fluency in English, Arabic is an asset.

Who we are

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

Roche is an Equal Opportunity Employer.

https://careers.roche.com/global/en/job/ROCHGLOBAL202208131508EXTERNALENGLOBAL/Regional-Supply-Chain-Senior-Specialist?utm_source=linkedin&utm_medium=phenom-feeds

Middle East Jobs, Careers, Vacancies

Executive Assistant, Antal International, Dubai, UAE

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Analyst - Operations, Finance & Compliance, Valuation Advisory, JLL, Dubai, UAE

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HR Administrator, Kering, Dubai, UAE

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Regional Supply Chain Senior Specialist, Roche, Dubai, UAE

The Position

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