Procurement Lead
Job Details
Division
Procurement (Finance)
Reporting Manager
Procurement Manager
Job Location
Abu Dhabi, UAE – Alef HQ
Job Purpose
To contribute to the efficient operations of the Procurement section by coordinating and delivering a diverse range of procurement initiatives and activities across the organization
Key Responsibilities
Market analysis and tenders requests
● Provide high level administrative and coordination support to the Procurement team on a range of procurement services across the organization.
● Contribute to the management of tenders and requests for quotations in the market in coordination with the concerned parties in the Department
● Follow up with vendors/suppliers for offers; prepare comparison sheets for commercial/technical approvals, preparation of draft of Letter of Intent, Variation Orders, Work Service Order. Perform other similar or related duties as and when assigned by the Manager.
Managing assignments and tasks with both external and internal parties
● Develop and maintain a range of Procurement documentation including guides, tender documentation, policies/templates with guidance from the Procurement Manager
● Work collaboratively with the Procurement team on a diverse range of procurement projects, services and related activities.
● Support the Procurement team with the development and provision of standard reports and analytics.
● Develop and maintain close working relationships with internal and external contacts as appropriate.
Process efficiency and continues improvements
● To identify opportunities for cost improvement and efficiency through strategic partnerships, key price agreements and others
● Provide inputs and suggest improvement and preventive measures that will improve the performance of the work by managing it
● Supervise and lead procurement specialist on daily tasks
● Train & develop the attributes of the procurement specialists to achieve KPI’s set by the management
● Evaluates contracts and vendors, maintaining relationships with several providers in order to maintain strong procurement capabilities
Education, Experience and Required Skills
Educational Qualification
● Bachelor degree in relevant field of Procurement & Supply Chain functions
● CIPS or CSCP Certification an advantage
Experience
● 8+ years relevant experience in Supply Chain and procurement activities
● Previous experience working with (IT Software & Education Background) is a must
Essential Skills
Technical Skills Required
● Knowledge of procurement processes, policies, and procedures
● Negotiation & procurement skills
● Proficient in Microsoft Office programs, such as Excel.
● Hands-on experience in ERP Systems
● IT & Software Procurement Experience
● Good Knowledge of P2P cycle
Leadership and Operational Skills Required
● Strong emphasis on accuracy and detail
● Have experience in supervision and managerial tasks
● Ability to handle multiple projects simultaneously to meet goals and deadlines
● Good time management and organizational skills
● Previous demonstrable experience on Procurement Systems Management
● Able to work independently, prioritize tasks and escalate as appropriate.
● Strong understanding of contracting principles required
● Ability to create a contract from standard templates, capturing all relevant details with limited supervision
● Excellent team leadership and influencing skills required
