Middle East Jobs, Careers, Vacancies

Administrative Assistant - Nakilat, Qatar

Administrative Assistant - Nakilat, Qatar

Job Summary and Purpose

Provides office and administrative support and services to Procurement and Supply Chain Department’s management system.
Accountabilities

Key Accountabilities:
1)    Assist P&SC Manager and all the buyers as and when required with respect to departmental requirements.
2)    Provide and maintain data entry, tracking, collecting, compiling and updating of files, reports and documents relevant to P&SC Department
3)    Responsible for maintaining Integrated Management System (IMS) documents and forms
4)    Responsible for PR creation, Reservation and Service entry creation in SAP system
5)    Responsible in re-allocating the PR’s to individual buyers in a daily basis
6)    Supports all the buyers in dealing with new source vendors for vendor requirements submission
7)    Assisting all the buyers for Vendor Registration and Vendor Evaluation
8)    Assisting in admin duties for gate passes application for vendors
9)    Responsible in handling the Petty Cash to support the department and projects’ petty cash purchases
10)    Responsible in processing credit card and petty cash replenishment
Accountabilities - 2

11)    Assisting the LTC Secretary in organizing meetings and appointments
12)    Supports the LTC Secretary in drafting the Minutes of Meeting for all LTC submissions
13)    Assisting LTC Secretary in getting signatures and approvals from Senior Management after the LTC meeting
14)    Manages the sub-contractor facility cost recovery as per the requirements
15)    Liaise with the HR Department with matters relating to P&SC Personnel’s attendance, leave entitlements and applications and other employee-relation concerns.
16)    Maintenance of records & files i.e. PO, Competencies mapping, training records etc.
17)    Responsible for all the documentation of the department related matters
18)    Manages department stationery and department time keeping
19)    Assist in the preparation of regularly scheduled reports
20)    Provide information by answering questions and requests when needed
21)    Contribute to team effort by accomplishing related results as needed
22)    Perform other related duties and responsibilities as assigned.

Accountabilities - 3
Accountabilities - 4
Competencies
Drive Vision
Interactive Communication
Customer Centricity
Solution Oriented
Empower & Nurture Talent
Collaboration & Teamwork
Achievement Oriented
Key Result Areas

• Professional, quality and on time administrative services.
• Developing executive level presentation & materials based on Managers requirements, from concept and minimal data and information using initiative and perception.
• Maintenance of records
Interactions and Working Relations

Internal: With all sections and project teams
Purpose: Direct support service integrated with operations

External: Suppliers, Vendors and Contractors
Purpose: Documents receipts, Transmitting appropriate communications

Financial Authorities

As Per TOFA
Qualifications, Experience and Job Skills

Qualifications:
A certificate in Business Administration or equivalent, and fluent in English.
Experience:
Enterprise Systems and MS office experience.
Job Specific Competencies:
Technical
8)    Business Systems Knowledge
9)    Record Keeping and Document Control

Apply Here:
https://careers.nakilat.com/job/Ras-Laffan-Administrative-Assistant/673640601/

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Executive Secretary- Mesaar, Saudi Arabia

Executive Secretary- Mesaar, Saudi Arabia

Job Description
The Executive Secretary holds the responsibility for preparing and maintaining accurate records; planning and managing project administration related tasks; operating standard office equipment; and utilizing software applications.

Qualifications / Skills
Expectations for Ideal Candidates

Holding a university degree in his field of work and very fluent in reading , writing and speaking the Arabic and English languages and good in typing and using computer and good in keeping documentation and archiving with experience of (10) years of his field of specialty.

Apply here:
https://mesaar.com/job/executive-secretary-5

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ADMINISTRATIVE ASSISTANT- UNEP, Riyadh, KSA

ADMINISTRATIVE ASSISTANT- UNEP, Riyadh, KSA

This position is located in Riyadh, the Kingdom of Saudi Arabia. Under the overall supervision of the Saudi Environment Sustainability Programme Manager and the direct supervision of Administrative Officer, the incumbent will be responsible for the following duties:
Responsibilities

General Administration:
•Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
•Coordinates extensively with service units and liaises frequently with internal team members at Headquarters, Regional Office and in the field.
•Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
•May be responsible for guiding, training, and supervising the work of more junior General Service staff.

Human Resources Management:
•Initiates, reviews, processes and follows-up on actions related to the administration of the unit's human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. •Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes, conditions of service, and entitlements under the Staff Rules and Regulations.
•Monitors staffing table and prepare relevant statistical data/charts, organigram, including time and attendance reports.

Budget and Finance:
•Assists in the preparation and review of financial and human resource
proposals/requirements. Consolidates budget/work programme with respect to Headquarters' budget, trust funds, grants and procurement.
•Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
•Assists managers in the elaboration of resource requirements for budget submissions.
•Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures •Prepares or customizes financial reports from Umoja system generated reports.
•Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

Contract Administration:
•Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
•Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
•Processes the payment of contractors' invoices and monitor payments.
•Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.
Competencies

PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to administration, human resources or finance and budget; Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units; Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education

Completion of high school diploma or equivalent is required. Supplemental training in business administration, writing skills, finance, accounting and human resources or related areas is desirable. Good computer skills in Windows, and other computer applications such MS Outlook, SAP, Word Processing, Power Point, Access, and Excel are desirable.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.

Work Experience

A minimum of Seven (7) years of experience in general programme, administration, finance, accounting, audit, human resources or related area is required.

Prior experience in international organizations at country and regional level is desirable.

Experience in Enterprise Resource Planning Systems particularly Systems Applications and Products (SAP) is desirable.
Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Arabic is required.

Apply here:
https://careers.un.org/lbw/jobdetail.aspx?id=165765

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Administrative Assistant/Executive Secretary (LOCAL)- Hilton Jeddah, KSA

Administrative Assistant/Executive Secretary (LOCAL)- Hilton Jeddah, KSA

JOB DESCRIPTION

An Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.

What will I be doing?

As an Administrative Assistant / Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:

    Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
    Provide secretarial support to the Executive team
    Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
    Receive and distribute mail
    Ensure outgoing mail is dispatched in a timely manner
    Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
    Maintain adequate supplies of office stationary
    Identify and build internal and external relationships
    Carry out all filing
    Comply with all key security mandates
    Report any maintenance issues or hazards
    Maintain own work area in a clean, tidy and good manner
    Report defective materials and equipment
    Assist with special projects related to the Executive Office

What are we looking for?

An Administrative Assistant / Executive Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

    Excellent verbal and written communication skills
    Excellent administration and IT skills
    Committed to delivering a high level of customer service, both internally and externally
    Flexibility to respond to a range of different work situations
    Ability to work under pressure

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

    Previous administrative experience in a fast paced environment

Apply here:
https://jobs.hilton.com/us/en/job/HILTGLOBALHOT07TAOEXTERNALENUS/Administrative-Assistant-Executive-Secretary-LOCAL?utm_source=symphony&utm_medium=phenom-feeds&utm_medium=%2522mcloud%252Djobads%2522&utm_campaign=&utm_content=Administrative%2520Assistant%252FExecutive%2520Secretary%2520%2528LOCAL%2529&utm_term=HILTGLOBALHOT07TAOEXTERNALENUS

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Legal Attorney- Kyndryl, Riyadh, KSA

Legal Attorney- Kyndryl, Riyadh, KSA

Your Role and Responsibilities

Kyndryl Legal is currently looking for an experienced attorney with strong academic credentials to join its MEA Legal Team. Reporting to MEA Legal Counsel in Dubai, the successful candidate will be based in Saudi Arabia, with a focus on IBM’s business operations in Egypt and the Middle East and Africa. The role will primarily involve negotiating, drafting, managing and analysing a wide variety of technology services transactions, including strategic outsourcing, software, cloud, analytics, sales, business partner, finance, supplier and teaming agreements with both local and multinational customers and suppliers in the country and wider region. You will also be responsible for providing advice and support to the business and assisting the local management and MEA Counsel in all legal matters, including but not limited to regulatory matters, operational issues, HR matters, troubled projects, litigation, investigation, transactional support, etc.The candidate will be expected to work with the MEA and wider global Legal team in supporting IBM’s business. The candidate will also be expected to provide support for compliance and ethics matters.
Candidates must be highly motivated, articulate, demonstrate sound communication, negotiation, drafting, people and organizational skills, and be comfortable and confident in dealing directly with all levels of local management. Knowledge of IT, networking, services, hardware, and software industries is a strong plus. The successful candidate will be able to work independently but collaboratively with a high energy and talented team of professionals.

- Admitted attorney/solicitor with 6+ years PQE including in-house experience. Regional and cross boarder experience preferred
- Multinational/international legal knowledge and expertise is preferred.
- Knowledge of contractual law, anti-trust, company law, labor law, Intellectual Property, and litigation. Ability to negotiate, draft and vet contracts that address complex and difficult issues.
- Ability to manage outside counsel. Ability to speak articulately and persuasively to individuals at all management levels.
- Ability to determine appropriate action/solutions to complex legal and business issues dealing with clients and customers.
- Requires law degree. Admitted to practice in local jurisdiction with relevant practice experience.
- English & Arabic Fluency is essential

Competencies & Skills:

- Ability to lead and function in a team and work independently
- Ability to accept responsibility/high ethical standards
- Ability to identify and assess risks and make objective decisions in the best interest of the company, taking the relevant legal and business issues into consideration
- Sound drafting, negotiation and interpersonal skills
- Ability to react positively to a changing environment
- Ability to express clearly both verbally and writing
-Ability to work in a dynamic and fast paced environment, and to meet critical deadlines

Required Technical and Professional Expertise

- Admission as attorney/solicitor or advocate
- Minimum 8+ years post admission experience in practice as an attorney or advocate and relevant in-house experience preferably as leader of an in-house department in the ME.
- Knowledge of networking, consulting services, hardware and software industries a strong plus
- Relevant in-house experience

Preferred Technical and Professional Experience

- Additional business, tax, commercial or other appropriate qualification is preferable

Required Education

Bachelor's Degree

Preferred Education

Master's Degree

Apply here:
https://krb-sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=26059&siteid=5096&PageType=JobDetails&jobid=464462#jobDetails=464462_5096

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