Personal Assistant- Taaleem, Dubai, UAE

 Personal Assistant- Taaleem, Dubai, UAE


Job description / Role
Employment: Full Time

• Welcome visitors to the school and register them, following student protection procedures
• Respond to telephone/email enquiries from parents and public
• Use Microsoft packages, particularly Word and Excel, to help support the school’s administrative team
• Assist with all administrative duties such as photocopying, filing, etc
• Assist in locating students when reported “missing” from class
• Understand data protection and confidentiality
• Create and distribute the school’s daily briefing
• Work to deadlines in a calm and confident manner when under pressure
• Assist with school events such as Parent Open Days and School Performances.
• Carry out any such task as shall be deemed necessary to the smooth running of the school
• Handle emergency procedures – fire drills, lockdown etc
• Assist Head of School with administration
• All desk duties including calling parents for absentees and also writing to parents for day to day enquiries
• Manage early pick up and sick children sign out
• Weekly attendance reports and sending out letters regarding lateness for students
• Responsible for filing and document management of unexplained absences, leave forms and late attendances
• Liaise with teachers, SLT, administration team, Admissions, facilities and general management on a daily basis
Requirements

• Excellent command of the English land Arabic
• Excellent telephone manner
• Highly organized
• Experienced in Microsoft
• Good-natured
• Well-groomed and courteous
• Understanding of general reception tasks with excellent customer facing skills
• A multi-tasker able to support the Management Team with administration
• Ability to build personal relationships



Apply Here:
https://www.gulftalent.com/uae/jobs/personal-assistant-311144?utm_source=indeed&utm_medium=referral&utm_campaign=xml_feed

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Executive Assistant to the CEO- Emergio DMCC, Dubai, UAE

 Executive Assistant to the CEO- Emergio DMCC, Dubai, UAE



The Executive Assistant will provide high-level administrative support to the CEO. Reporting directly to the CEO, the EA will provide executive support in a one-on-one working relationship. The EA will also serve as a liaison with other directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The EA must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Role responsibilities are, but not limited to, the following:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Draft, review and negotiate non-disclosure agreements. Draft and review agreements and contracts on behalf of the executive
• Sustain a daily calendar of meetings and events with impeccable organization of the executive’s schedule.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations as required. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment and demanding environment.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Manage the Executive's contacts
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact sometimes outside normal business hours
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
• Complete adhoc projects as assigned – such as personal events and/or family needs on occasion.
• Organize complex calendars and schedules; resolving any scheduling issues
• Accompany executive during international business trips, ensuring his schedule runs smoothly and all requirements are being handled efficiently.
Requirements

The ideal candidate will have the following experience, skills and education:

• Bachelor's degree required, preference to MBA graduates in Economics and/or legal.
• Preference to candidates with a legal qualification (paralegal)
• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives within the Oil & Gas industry
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Flexible hours as dictated by the needs of business for projects and meetings.
• Can work with little or no supervision
• Bilingual – English and Spanish/Mandarin highly desirable

Skills:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Service focus - dedicated to meeting the expectations of the executive by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.




Apply here:
https://www.gulftalent.com/uae/jobs/executive-assistant-to-the-ceo-329929?utm_source=indeed&utm_medium=referral&utm_campaign=xml_feed

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Executive Assistant- Tadawi Medical Centre, Qatar

 Executive Assistant- Tadawi Medical Centre, Qatar


Job Description:

    Responsible for supporting high-level Executives and Management or entire departments.
    Provide administrative, clerical support to departments or individuals and performs numerous duties.
    Schedule meetings and arrange conference rooms.
    Alert manager about cancellations or new meetings.
    Manage travel and schedule.
    Handle information requests.
    Prepare correspondence and mail.
    Arrange for outgoing mail and packages to be picked up.
    Greet and receive visitor.
    Prepare confidential and sensitive documents.
    Coordinates office management activities.
    Determine matters of top priority and handle accordingly.
    Prepare agenda for meetings.
    Takes and transcribes dictation.
    Plans events and volunteer activities.
    Maintain office procedures.
    Maintain office procedures.
    Operate office equipment, such as photocopy machine and scanner.
    Coordinate committees and task forces.
    Direct the general public to the appropriate staff member.
    Maintain hard copy and electronic filing system.

Skills/Industry Qualifications Required:

    Team building
    bookkeeping skills
    Analytical and problem solving skills
    Decision making skills
    Effective verbal and listening
    Communications skills
    Computer skills including the ability to operate computerized accounting, spreadsheet and word-processing programs at a highly proficient level
    Stress management skills
    Time management skills



Apply Here:
https://www.tadawi.me/careers/

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Executive Assistant To President & CEO- MTC Group Holding, Kuwait

 Executive Assistant To President & CEO- MTC Group Holding, Kuwait



The stated candidate would be required to manage the President & CEO office while being the focal point of contact between the President & CEO and respective group companies.

The candidate should have a Bachelor’s degree in Business Administration or related field (MBA is an asset) with 7+ years of experience in executive office management



Apply Here:
https://mtcgroupholding.com/latestvacancies.php#11

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Executive Secretary- Dar Al Riyadh, KSA

 Executive Secretary- Dar Al Riyadh, KSA

Responsibilities:

    Receive and screen phone calls and redirect them when appropriate.
    Format information for internal and external communication – memos, emails, presentations, reports.
    Manage executives’ diaries and arrange their daily schedule (set up meetings, travel, etc.)
    Be the point of contact between the executives and company employees/clients and manage information flow.
    Perform assigned tasks with minimum supervision in a timely and efficient manner.
    Ability to stand-in the absence of his manager to ensure smooth flow of operations by coordinating with relevant departments and acting as back-up and provide accurate and detailed report of events and actions taken to his direct manager.
    Manage the daily administrative functions of the office.
    Fulfill other secretarial duties as needed.

 

Requirements:

    3 years’ experience.
    Holds a bachelor's degree.
    Effective communication skills.
    Strong organizational and interpersonal skills.
    Experience working with Microsoft Office programs.
    High-energy and passion.
    Fluent in English.
    Presentation skills.
    translating documents.


Apply Here:
https://careers.daralriyadh.com/#/JobDetails/98

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You may also submit your CV here >>>>>>>>
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Create a new CV to apply for jobs in the GCC:

1. Applicant Tracking System (ATS) - compliant CV. (This CV is used for online applications on job sites. ATS is the software that reads and stores your CV in a database).

2. Visual/ Infographic CV. (This CV is normally sent to recruiters by email. It is visually - appealing. It may not be compliant to the ATS).

To know more about ATS and Infographic CV read here: https://www.dubai-forever.com/cv-writing-services.html#ATS-Compliant-CV