Employment: Full Time
Financial Record Keeping
Tracking all income and expenses of the organization:
• Maintaining accurate and timely records of all financial transactions, including incoming funds from contractors and partners, as well as all types of expenses (salaries, rent, services, travel, etc.).
Maintaining electronic spreadsheets:
• Creating and regularly updating financial spreadsheets (in Excel, OneDrive), containing income and expense structures, balance data, and account movements.
• Ensuring transparency and accessibility of financial information for management and accounting.
Preparing daily cash flow reports:
• Daily preparation of a brief report on income and expenses reflecting the organization’s current financial status.
• Reports are submitted to management for prompt oversight.
Payment Management
Preparing and executing payments (bank transfers within Russian and international banks):
• Timely preparation of payment orders, contracts, applications, and other necessary documents for conducting payments.
• Executing transfers via online banking systems, including foreign currency transactions and international transfers.
Storing payment documents and confirmations:
• Collecting and organizing all documents confirming completed payments (payment orders, SWIFT confirmations, etc.).
• Ensuring their secure electronic storage in accordance with internal regulations.
Banking Operations
Opening and maintaining the organization's bank accounts:
• Preparing documentation and interacting with banks when opening new accounts (in RUB and foreign currencies).
• Monitoring all active accounts, tracking balances and transactions.
Correspondence and communication with banks on financial matters:
• Handling official correspondence with bank representatives regarding account services, obtaining statements, discussing terms and tariffs, processing payments, fixing exchange rates, updating company information, providing documents required by the bank for transactions, etc.
Preparation of Financial Reports
Timely provision of documents for audits or inspections:
• Preparing a full set of financial documents for internal or external audits.
• Collaborating with auditors: providing breakdowns, explanations, and supporting documentation.
Document Storage
Ensuring the safekeeping of financial documentation:
• Organizing the systematic storage of all financial documents, including contracts, acts, invoices, payment orders, reports, and other records subject to archiving.
• Ensuring access to documents is granted only to authorized personnel.
Requirements:
Mandatory Requirements:
• Higher education in finance, accounting, economics, or a related field.
• Hands-on experience in: interacting with banks (including account opening, correspondence, balance monitoring),
organizing and executing payments via online banking,
performing international and foreign currency transactions.
• Confident use of Microsoft Excel (including formulas, pivot tables, and basic automation).
• Fluency in Russian and English (both written and spoken).
• Attention to detail, a systematic approach, high level of responsibility, and commitment to confidentiality.
Preferred Qualifications and Experience:
• Experience working in international trading companies, especially in the oil products trading sector.
• Proficiency in additional accounting and automation tools such as Power BI, 1C, SAP, or similar systems.
About the Company
Petroruss DMCC is an independent oil trading and maritime company specializing in chartering services for a wide array of oil products, with a strong focus on commodities such as fuel oil, Vacuum Gas Oil (VGO), and diesel. Demonstrating an expansive approach to the energy sector, the company actively pursues long-term investments into international and regional energy assets. This investment strategy, in conjunction with its core trading activities, positions Petroruss DMCC as a prominent player in international oil trades, further establishing its standing in the global energy market.
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