Job Overview
The HC Assistant will play a vital role in providing comprehensive administrative support to the IMEA Human Capital Operations team. The incumbent will be responsible for various administrative tasks, ensuring confidentiality, and contributing to the overall efficiency of HC operations.
Key Responsibilities
Administrative Support: Provide extensive administrative support to the HC division, including record-keeping, hiring approval processes, and maintaining organized filing systems. Ensure that all relevant administrative work is dealt with appropriately and in a confidential manner.
Benefits Processing: Assist in processing insurance and other employee benefits, including the addition and deletion of employees. Review benefit records at year-end reconciliation to ensure accuracy.
Internal Tracking: Maintain and update internal time off trackers for vacation, sick leaves, and employee exits. Ensure accurate and up-to-date records.
Document Issuance: Prepare and issue employee-related documents, such as but not limited to Salary Certificates, Employment Certificates, pay slips, Employment Contracts, and Income Statements.
Audit Assistance: Provide assistance during internal and external audits, ensuring that all required HC records and documents are readily available and compliant with regulations.
Vendor Liaison: Collaborate with benefit vendors and external partners, ensuring smooth communication and support for employees in accessing their benefits.
Onboarding and Offboarding: Assist in the onboarding and offboarding processes, including preparing and connecting with new hires, and scheduling inductions. When it comes to Offboarding; scheduling exit interviews and assisting with issuing relevant paperwork.
Data Maintenance: Maintain and update employee records and databases, ensuring data accuracy and integrity.
Compliance: Stay updated on HC regulations and compliance requirements, assisting in ensuring the organization's adherence to all relevant laws and policies.
Ad Hoc Tasks: Support the HC team with various ad hoc tasks as needed, contributing to the evolving needs of the department
Experience Required
Bachelor’s degree in human resources, Business Administration, or a related field (or equivalent experience).
3+ years of experience working in a similar role.
Experience in financial services, management consultancy and/or a professional services environment is a plus.
Skills and Attributes
Professional, proactive, and collaborative
Positive attitude, sense of fun is collegial and friendly
Highly organized and detail-oriented yet operates well within a team.
Excellent communicator – able to deal effectively with people at all levels across a multicultural environment.
Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment.
Ability to handle sensitive information with discretion and maintain confidentiality.
Knowledge of HR practices and benefits administration is a plus.
Ability to work collaboratively and adapt to changing priorities.
Strong problem-solving and time management skills
Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.
Strong command of English (written and verbal)
At Oliver Wyman, we lead with heart - we love what we do and have fun while we do it! We also strive for breakthroughs by questioning, seeking diverse perspectives, and finding powerful and sustainable solutions. If you share these values and want to work as one and own our impact at the same time, be brave and achieve the amazing with us!
We’re individuals who are self-starting, motivated, energetic, entrepreneurial about what we do
We have the common aspiration to have an impact, leave a legacy and change the world. We have no interest in running a steady-state business. We want to build, grow and shape the environment around us
We value an environment where every member of Oliver Wyman is encouraged and expected to voice his or her opinion
We believe that to create a true meritocracy we need to remove artificial barriers to opportunity
We value people whose lives balance work and non-work activities because we believe they are both more interesting colleagues and are able to make better contributions to the Firm.
We push ourselves hard to deliver excellence, but we also work to extract the maximum benefit from the flexibility of a project-based business. We provide the ability to take career breaks for personal or family reasons. We fundamentally value each other’s time and are sensitive to how it is used. We are an output not input-based culture, have respect for people’s personal decisions, and believe that one's workload must be sustainable. We seek balance for ourselves and our colleagues.
Oliver Wyman, a business of Marsh McLennan (NYSE: MMC), is a management consulting firm combining deep industry knowledge with specialized expertise to help clients optimize their business, improve operations and accelerate performance. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow on LinkedIn and X.
Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, skin color, or any other characteristic protected by applicable law.
Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.
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