We need a Administration Assistant,
Description
About the Role
- Perform advanced, diversified, and confidential administrative and secretarial support. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
- In consultation with the team generate business documentation, including presentation creation and spreadsheet preparation and distribution.
- Prepare charts and compile reports as needed and ensure that all files are complete and properlymaintained
- Perform administrative tasks based on set procedures, establish and maintain filing systems, categorize and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.
- Research information and initiate assigned tasks accordingly.
- Coordinate internal and external communications.
- Respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff.
- Attend and take notes at meetings, coordinate travel arrangements, records of Communication (documents, E-mail} to meet the requirements of the team.
- Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.
- Oversee the creation, distribution, and management of documents, ensuring adherence to document control procedures.
- Maintain an organized filing system for easy retrieval of documents and ensure proper version control.
- Conduct regular audits to verify the completeness and correctness of documents.
- Collaborate with cross-functional teams to facilitate the efficient flow of information and documents.
- Act as a liaison between different departments to streamline document-related processes.
- Maintain effective communication channels with team members, ensuring transparency in document-related matters.
- Respond to inquiries and requests for information promptly and accurately.
- Assist in following the company's procurement and finance procedures by developing an understanding of policies and procedures.
Qualifications
Qualifications
To be successful in these roles, you will have the following:
- High School or Vocational qualification or Diploma
- Minimum 1 years of job-related experience
- High Computer Literacy including MS Office
- Strong decision making and Problem solving skill
- Strong interpersonal and verbal communication skill
- Knowledge of Arabic would be an added advantage
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DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-compliant CV is MANDATORY!
NOTE: ATS-compliant CV is MANDATORY!
https://aa115.taleo.net/careersection/qa_external_cs/jobsearch.ftl
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We support the Far-Sighted, Growth-Oriented Vision announced by the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.
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