By providing technology and service focused solutions to the international arena of the oil and gas industry, the PipeCare Group of companies has been helping the customers ensure the integrity of their pipeline and facility assets for over 20 years.
Position summary:
Personal Assistant will be in charge for providing a full range of secretarial and administrative support activities for the Deputy CEO, inclusive of highly confidential and sensitive matters.
Key Responsibilities & Authorities
Handles electronic mails - read, comprehend and sort emails which need immediate attention and response.
Sorted emails to coordinate with Deputy CEO; take dictation if necessary and respond electronically as per his advice.
Coordinate and/or report all office-related issues to Deputy CEO.
Delegate task / give instructions to HODs and employees on behalf of the Deputy CEO (via email or verbally)
Responsible for maintaining corporate confidentiality
Responsible to report any malfunctions/ anomalies and irregular activities to Top Management
Receiving/Accommodating Deputy CEO’s guests/VIPs and/or visitors at all levels.
Drafts general correspondence, hand over for review and do corrections/revisions accordingly.
Handles and screens incoming calls for the Deputy CEO (mobile and land line).
Attends incoming internal calls (Deputy CEO 's office).
Attend and respond to queries of HODs and employees (via internal calls or email)
Coordinate HR and Accounts related issues to Deputy CEO such as approvals for air tickets and hotel reservations and other relevant office issues.
Handles petty cash fund (Deputy CEO Office) liquidation and monitor daily balance.
Keeps the Deputy CEO’s diary schedule - business and personal meetings i.e. medical, bank meetings, etc
Take/receive instructions from Deputy CEO regarding his personal matters (home, banks, medical and others).
Bring Up File Updating and Follow Up.
Constant update of database in order to maintain knowledge of all corporate & personal contacts (all contact information for the Deputy CEO - business & personal).
Indexing/Arranging of files and documents in order for easy identification and traceability Travel Plan Arrangement for Deputy CEO (air ticket and hotel reservations and arrangement of meeting schedules abroad delegate this task if necessary).
Attends internal meetings; record Minutes of the Meeting, transcribe and submit for review.
Skills/Experience:
Bachelor Degree graduate (would always be considered as added value)
+5 years’ experience working with senior management level
Proficient in using MS office applications
Hold traits/ skills of data and info confidentiality and privacy
Experience in working with different cultures
Physical and Mental Requirements:
Lifting and Carrying: Ability to lift and carry up to 50 pounds.
Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
Focus and Multitasking: Ability to maintain focus and multitask effectively.
Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.
About PIPECARE Group:
PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.
What we do:
In-Line Inspection Services
PIPECARE provides In-Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements.
Check out our AI Technology and other cutting-edge technologies by clicking the following YouTube Links:
PIPECARE Group - YouTube
SMART AI CALIPER - Inspection experience like never before
Inspection Technologies
Magnetic Flux Leakage (MFL): Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented.
Transverse Field Inspection (TFI): Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented.
Ultrasound (UT): Detects and sizes general and other metal loss anomalies with high depth sizing accuracy.
Ultrasonic Crack Detection: Detects and sizes cracks and colonies of cracks.
Caliper (Geometry): Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.).
Specialized Tools and Technologies
Combo Tools: Use multiple measurement systems in various combinations.
Specialized Tubing Technologies: Designed for Furnace and Downhole Operations.
Equal Opportunity Employer: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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