Administrative Assistant, Hyatt Place, Dubai, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Read the Job Description, and scroll down for "Details to Register for this Job" to APPLY...
Summary

Job Description:
We are seeking a highly organized and detail-oriented Administrative Assistant at our 4-star property. The successful candidate will be responsible for managing vendor contracts, coordinating with various departments, and ensuring timely updates. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

    Vendor Contract Management: Oversee, update, and maintain vendor contracts, ensuring all agreements are up to date and compliant with company policies.
    Monthly Reporting: Provide the department head with regular updates on contract renewals, vendor performance, and key operational metrics.
    Coordination with Departments: Liaise with various departments (e.g., Housekeeping, F&B, Engineering, HR) to gather information, ensure smooth operations, and assist in resolving any administrative issues.
    Communication Support: Serve as the main point of contact for internal communication and external vendors, ensuring that the Department Head is kept informed of relevant matters.
    Scheduling and Meetings: Assist with the scheduling of meetings, conferences, and appointments for the Department Head and other senior staff members.
    Document Management: Maintain an organized filing system for contracts, reports, correspondence, and other key documents.
    Task Monitoring: Track deadlines, deliverables, and ensure that tasks related to vendor management and departmental needs are completed on time.
    Confidentiality: Handle sensitive information with discretion and maintain confidentiality regarding hotel operations and business dealings.

Qualifications

Job Description:
We are seeking a highly organized and detail-oriented Administrative Assistant at our 4-star property. The successful candidate will be responsible for managing vendor contracts, coordinating with various departments, and ensuring timely updates. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

    Vendor Contract Management: Oversee, update, and maintain vendor contracts, ensuring all agreements are up to date and compliant with company policies.
    Monthly Reporting: Provide the department head with regular updates on contract renewals, vendor performance, and key operational metrics.
    Coordination with Departments: Liaise with various departments (e.g., Housekeeping, F&B, Engineering, HR) to gather information, ensure smooth operations, and assist in resolving any administrative issues.
    Communication Support: Serve as the main point of contact for internal communication and external vendors, ensuring that the Department Head is kept informed of relevant matters.
    Scheduling and Meetings: Assist with the scheduling of meetings, conferences, and appointments for the Department Head and other senior staff members.
    Document Management: Maintain an organized filing system for contracts, reports, correspondence, and other key documents.
    Task Monitoring: Track deadlines, deliverables, and ensure that tasks related to vendor management and departmental needs are completed on time.
    Confidentiality: Handle sensitive information with discretion and maintain confidentiality regarding hotel operations and business dealings.




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DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-compliant CV is MANDATORY!

https://careers.hyatt.com/en-US/careers/jobdetails/10880/DUB005953?src=JB-14400




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