Procurement & Workplace Officer, Natixis, Dubai, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

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Description de l’entreprise

Natixis is a French multinational financial services firm specialized in asset & wealth management, corporate & investment banking, insurance and payments. A subsidiary of Groupe BPCE, the second-largest banking group in France through its two retail banking networks, Banque Populaire and Caisse d’Epargne, Natixis counts nearly 16,000 employees across 38 countries. Its clients include corporations, financial institutions, sovereign and supranational organizations, as well as the customers of Groupe BPCE’s networks.

Natixis Middle East is focused on:

• Structured finance in our four core sectors, Natixis being one of the leading banks in financing renewable energy.

• Global Markets, Fixed Income, Equities and Commodities.

• Trade Finance Solutions

• Islamic Finance

• Investment Banking, DCM, ECM and M&A

• Coverage

Natixis Middle East region spans 14 countries from Egypt to Turkey, but our main focus is in the GCC countries.

Poste et missions

 

Manage the reception of Natixis DIFC Branch.

Supporting the business lines and support functions in their travel arrangements and logistics need.

Provide admin support to the Procurement & Workplace department.

Assist the Head of Procurement & Workplace on communication topics.

Assist on the LEED and WELL certification of the Dubai Branch and manage the ongoing operational requirements and reporting.

 

Reception

    Operation of the main telephone system, including directing calls to appropriate individuals and message-taking, as required
    Meeting and greeting office visitors and clients
    Liaise with service companies to ensure key business equipment is maintained
    Handle management of Branch petty cash for day-to-day operational expenses
    Manage meeting room bookings
    Receive and distribute inward mail/couriers, stamp and send outgoing mail, liaise with selected courier companies to ensure timely dispatch of outgoing consignments
    Maintaining the logbook record for visitors

 

Business line support

    Organising travel itineraries, including air travel/transfers/visas/hotel bookings
    Scheduling business meetings and collation of all documents required
    Communicating with other Natixis offices worldwide
    Telephone/Video Conferencing – organising the calls and liaising with participants
    Assisting the SCM when his PA is on leave

 

Workplace:

    To ensure that Natixis’ offices are safe, clean, well-maintained and functional.
    To manage relationships internally with stakeholders and support functions and externally with landlord & managing agent, supply partners to provide efficiency and business continuity to the Natixis Dubai offices.
    Manage day-to-day incidents.
    Manage the day to day requirements of the WELL & LEED certifications

 

Admin support

    Arranging corporate events, such as staff gatherings, seminars and off-site meetings
    Manage the orders of printed material such as business cards, envelopes, letterheads etc.

 

Communication

    Assist the Head of Procurement & Workplace on communication related topics
    Act as coordinator for corporate events and sponsorships
    Printing of all communication related material
    Admin for the Middle East websites
    Manage internal communication channels (Yammer, SharePoint)

 

Key internal contacts:

    Various local Business Lines and support functions
    HO Communication Team
    Others as deemed necessary

 

Key external contacts:

    Suppliers
    International WELL Building Institute

 

Profil et compétences requises

In addition to relevant experience and secretarial and administrative knowledge, the applicant will need to show evidence of the following:

• Good oral and written communication skills
• Good organisational, time management skills and the ability to take initiative
• Excellent PC skills including Word, Excel and PowerPoint
• Attention to detail
• Flexibility and ability to multitask
• Experience of assisting Director levels and above on admin and travel arrangements

DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-friendly CV is COMPULSORY!

https://recrutement.bpce.fr/job/procurement-workplace-officer?sType=Indeed


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