Executive Assistant & Office Manager – Saxo Bank MENA, Dubai, UAE

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About our workplace:  

At Saxo Bank, our team is driven by a commitment to excellence and thrives in a dynamic and inclusive workplace. We believe in fostering a positive work environment founded on professionalism and integrity, where open communication and continuous learning are encouraged. If you appreciate teamwork, value diversity, and are committed to the highest workplace standards, [company name] is the perfect place for you. Here, you can build a rewarding career, grow both personally and professionally, and enjoy a work-life balance that is rarely found elsewhere.

Job Summary:

The Office Manager / Executive Assistant is responsible for ensuring the smooth operation of the office, the Firm’s company and regulatory licensing and administrative functions, as well as providing high-level administrative support to executives. This role involves managing key office relationships and suppliers, coordinating with vendors, liaison with local and HQ key stakeholders and ensuring that office operations run efficiently. Additionally, the role includes managing schedules, handling correspondence, and organizing meetings for executives.

Key Responsibilities:

Office Administration

    Maintain key relationships with relevant office stakeholders such as Emaar, PMO, external security and service vendors;

    Manage office supplies inventory and place orders as necessary (either directly or via Group or local partners);  

    Oversee the maintenance of office facilities, equipment.

    Ensure the office is clean, organized, and well-maintained.

    Coordinate with IT for any issues in the office.

Vendor Management

    Coordinate with vendors for office supplies, equipment, and service providers, to include but not limited to

    Office suppliers

    Insurance service providers

    Banks and Pension services providers  

    Accounting and Tax providers

    Maintain relationships with key vendors and pre-negotiate contracts for Management approval

Staff Coordination

    Supervise and support staff on office related matters in conjunction with the Employee handbook

    Coordinate office activities and operations to secure efficiency and compliance with company policies.

    Ensure timely and compliant maintenance of new and existing staff visa’s (either internally or external service providers)

Communication

    Serve as the point of contact for office-related inquiries.

    Handle correspondence, complaints, and queries.

    Financial Administration:

    Assist in annual budget preparation and expense management.

    Maintain records of office expenses and manage petty cash.

Executive Support:

    Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements.

    Prepare and edit correspondence, reports, and presentations.

    Handle confidential information with discretion.

    Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

    Assist with personal tasks and errands as needed.

Qualifications

Education

    Bachelor’s degree in Business Administration, Management, or a related professional equivalent

Experience

    Proven experience as an Office Manager, Front Office Manager, Professional services role, or Executive Assistant.

    Experience in managing administrative staff and office operations.

    A minimum of 3-5 years working and living in the UAE business environment  

Skills

    Excellent organizational and time-management skills.

    Strong communication and interpersonal abilities.

    Proficiency in MS Office (MS Excel, Outlook, Word and Powerpoint in particular).

Languages

    Multi-lingual, with strong business English written and verbal  

    Arabic-speaking (preference not mandatory)

Additional Requirements

    Ability to handle confidential information with discretion.

    Ability to work independently to deliver on tasks/projects

    Strong problem-solving skills and attention to detail.

    Flexibility and adaptability to changing workloads.

We get curious people invested in the world
 

When you work at Saxo, you become a Saxonian and part of a purpose-driven organisation, where good ideas are always taken seriously, and where you can make a true impact. We are invested in your development, and you can expect a robust career from day one when you join Saxo – no matter which role you take on.
 

You will join 2,500 other ambitious colleagues across 15 countries and become part of an international organisation. Working in Saxo, you will get to meet colleagues from many different cultures and backgrounds, and you should know that we value diversity and inclusion and see it as a genuine source of strength to drive growth, foster innovation and position us for long-term success.
 
We encourage an open feedback culture and supportive team environments enabling employees to grow and fulfil their career aspirations.  

When you bring passion, curiosity, drive and team spirit, your learning journey will be dynamic and your career opportunities in Saxo will be immense.

At Saxo we don’t just offer a job – we offer an opportunity to invest in your future!  

DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-friendly CV is COMPULSORY!

https://saxobank.wd3.myworkdayjobs.com/en-US/CareeratSaxoBank/job/Dubai/Executive-Assistant---Office-Manager---Saxo-Bank-MENA_R-16598


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