F&B Maintenance and Project Coordinator, Chanel, Dubai, UAE

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Ensuring that clients’ needs are met as the project evolves. The Project coordinator is supporting the architecture team for all their projects, with a key responsibility on shop maintenance.

Project Coordinator responsibilities include working closely with the Project Managers/Architects from the initial phase to the completion of the projects. You will perform various coordinating tasks, like procurement and shipment, along with administrative duties, such as invoicing management and installation documentation. To succeed in this role, you should be very organized, and have excellent time management and communication skills, as you’ll collaborate with clients, suppliers and internal teams to deliver results on deadlines.

RESPONSABILITIES

 

Maintenance

    Manage the completion of all Boutique maintenance, ensuring the completion on time and on budget

    Manage the completion of all Local Market and TR POS maintenance, ensuring the completion on time and on budget

    Prepare and manage maintenance expense and budgets

    Manage the maintenance report monthly  

    Review and evaluate all existing maintenance contractors and determine a core group of suppliers by category to be used for on-going work

    Formalise maintenance contractor agreements and service levels.  

    Source new suppliers to meet the high standards required  

    Monitor and update AMC for all boutiques  

Furniture Storage

    Manage CHANEL F&B furniture storage, coordinate with the warehouse company support, the in & out movement of our units.  

    Keep the inventory of furniture in the storage always updated

Procurement

    Oversee the projects procurement  

    Coordinate with VM team to assure VM elements are well ordered and delivered on time

    Maintene and update the Project data base/ server/ documentation files

    Support Architects  

    Issue all appropriate legal paperwork (e.g. contracts, NDS, terms of agreement, etc.)

    Coordinate mini retrofit in collaboration with architects

    Coordinate Sephora’s production, installation, relocation and closures

    Assist with schedule management

    Monitor project progress and update of the commercial and VM teams accordingly

    Update the European Database regularly

Budget

    Ensure all invoices are received for the budget review on a quarterly bases, and for the year end closure  

    Manage invoices in a timely manner, scheduling time of reception from suppliers and issue dates to finance

    Monitor and manage the invoices payments through Basware portal and COUPA

    Define and monitor the maintenance budget for the retail and wholesale projects

Requirements

    Proven work experience as a Project Coordinator or similar role

    Fast thinking and ability to solve problems

    Excellent communication with all project partners, clients, finance, VM team, architects in charge to raise issues, inform of the progress

    An ability to prepare and interpret flowcharts, schedules and step-by-step action plans

    Solid organizational skills, including multitasking and time-management

    Strong client-facing and teamwork skills

    Familiarity with risk management and quality assurance control

    Strong working knowledge of Microsoft Project, Microsoft Planner and Excel

    Hands-on experience with project management tools  

    Architecture technical knowledge or background is a plus

DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-friendly CV is COMPULSORY!

https://cc.wd3.myworkdayjobs.com/en-US/ChanelCareers/job/Duba/F-B-Maintenance-and-Project-Coordinator_JOBREQ00097172?source=Other%20(Specify%20Source)


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