Executive Assistant/Centralized Service Administrator, ADB Safegate, Dubai, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Read the Job Description, and scroll down for "Details to Register for this Job" to APPLY...
We are ADB SAFEGATE.  Our purpose is to lead the world in smart solutions to handle more aircraft and passengers safely, sustainably, and efficiently at airports around the globe.

 

POSITION:

Job Title:                      Executive Assistant/Centralized Service Administrator

Location:                      Dubai, United Arab Emirates

 

The Opportunity:

 

We are looking for a highly organized and proactive Executive Assistant / Central Services Administrator to join our team. The successful candidate will handle various administrative and clerical tasks to ensure smooth operations across different departments. Responsibilities include managing purchasing, postage, and shipping, supporting various teams, coordinating travel and events, and welcoming guests at the reception desk.

Responsibilities:

 

    Welcome and direct guests at the reception desk.
    Check and order office/pantry supplies as necessary.
    Verify and confirm receipts for purchases.
    Arrange and manage outgoing shipments, handle post and deliveries, prepare shipping documents, and pack shipments securely.
    Track and monitor employee yearly tickets and ensure timely booking.
    Coordinate travel and accommodations for employees and manage vendors.
    Coordinate internal and external events, managing all logistics.
    Perform general clerical tasks such as filing, photocopying, transcribing etc.
    Support other departments as needed.


Qualifications:

 

    Proven experience in office coordination or administration.
    Strong organizational and multitasking skills.
     Excellent communication and interpersonal abilities.
    Proficiency in MS Office and office equipment.
    Ability to handle sensitive information with confidentiality.
    Strong attention to detail and problem-solving skills.


Additional Requirements:

     Bachelor’s degree in business administration or relevant field preferred.
    Certification in Office Management is a plus.
    Prior experience in event coordination or travel arrangements is advantageous.

 The talent we want to inspire has..
 

    Proven experience in a similar role.
    Excellent organizational and multitasking abilities.
    Strong communication and negotiation skills.
    Proficiency in Microsoft Office Suite and SAP.
    Ability to work independently and as part of a team.
    High level of discretion and confidentiality.
    Proficiency in English is a must. Arabic and French is preferred.
     What's on offer
 

We value you and your contribution in the business. Recognizing and rewarding the impact you make is important to us.

 

    In return we offer a competitive salary/ benefits
    The opportunity to develop your career. We love to upskill and promote our staff; there's nothing better than to see someone gain a strong sense of pride and accomplishment.
    A great flexible working culture with company values and behaviours that help shape your development and lead to success for you and the Company.
    An international environment with opportunities to collaborate with colleagues in different countries around the globe.

DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-friendly CV is COMPULSORY!

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