Property Management Coordinator, Savills, Dubai, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Read the Job Description, and scroll down for "Details to Register for this Job" to APPLY...
The Role

A Property Administrator within Savills Dubai office, working as part of the Property Management team on managed properties with full time liaison with Landlords, Tenants, Service providers and with responsibility for the start to end property management process.

Savills is a globally recognised real estate brand and offers the opportunity for growth and development. The ideal candidate will be fluent in both English and Arabic with Dubai based real estate experience. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.

Key Responsibilities

    Provide administrative support services for the efficient and effective operation of the Property Management department

    Maintain an accurate filing system incorporating tenant information, building/equipment maintenance, occupancy data and accounting records

    Prepare and send lease renewal notices

    Prepare Tenancy agreements for new leases and lease renewals

    Following up on lease renewals and return cheque settlements

    Ensuring, as far as possible, that tenants’ complaints and concerns are attended quickly and in a satisfactory manner

    Registration of tenancy contracts with the Ejari system

    Assist the tenants in registering their utilities (water and electricity) with DEWA

    Assist with the preparation of monthly management reports for the designated properties

    Meet tenants to receive signed tenancy contracts, ID documents and payments related to the lease

    Prepare file for new tenants/vacating tenants for handover to client office

    Inputting data on the relevant system

People

    Work as a team member, sharing knowledge and experience in order to enhance efficiencies

    Work closely with team members in order to deliver team goals and objectives

Clients and business development

    Build good client rapport through day-to-day liaison, aligned to the Savills brand

    Ensure that a high level of professional relationship is maintained at all times in any communication with clients and tenants

Financial

    To ensure department targets are met on monthly basis

    To ensure renewals are done on time and make sure that the rental cheques are received and sent to the Landlords office on time

.

Systems and process

    Microsoft Office suite knowledge and skills

    Ability to follow end to end process, identifying and recommending process change to maximise efficiencies and encourage this in others

    Ensure accurate and timely input of data into the Excel sheets / software wherever applicable

    Knowledge of Happy Tenant, Yardi or PACT an advantage but not a requirement


Skills, Knowledge and Experience

    Highly organised and methodical
    Excellent at multi-tasking
    Good attention to detail
    Confident, outgoing with excellent communication skills – English as primary business language
    Experience in working with a client and customer facing role
    Professional office experience, preferably in the a Property Management department
    Good interpersonal skills – team approach
    Proactive and Creative
    Other requirements include Microsoft Office skills (namely in MS Excel & MS PowerPoint) for document production.

DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-friendly CV is COMPULSORY!

https://careers.savills.me/jobs/4879628-property-management-coordinator?ittk=GHLSS9YJHE


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