Facilities Coordinator, GMG, Dubai, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

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About GMG

GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties, and logistics sectors. Its vision is to inspire people to win in ways that make the world better. GMG's investments span across five key verticals: GMG Sports, GMG Everyday Goods, GMG Health and Beauty, GMG Properties, and GMG Logistics. Under the ownership and management of the Baker family, it has become a leading global company, affiliated with the world’s most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands into its markets.

Job Description

1. Responsible for End-to-End FM activities from store opening and store closures.
2. Assisting the FM Engineers & respective BU’s on establishing new AMCs on time by coordinating with projects team, procurement team, legal team & finance team. Renewal of AMCs on yearly basis for all GMG- Retails, Non-retails, JC & Shareholders properties
3. Follow up of quotes, materials and all necessary arrangements to support the supervisors on day-to-day requirements
4. Purchase Requisitions are prepared & raised on time as per the purchasing guidelines & frequently followed up with Procurement on Purchase order released to support the operations
5. Prepare advance payments & cheque request on time with finance team and follow up for payment releases
6. Arranging required documents for Invoice process and related documents, arranging & distributing invoice to the concern supervisor, taking necessary action on urgent requirement. Receiving manual invoices from vendor and sharing with the concern personnel for approval
7. Confirmation of Goods and Service Receivables from operations team and release GRN on SAP & P2P
8. Following up with Service Provider, Procurement, Legal & other concern team for finalizing the AMC’s & CD’s
9. Maintain necessary documentation system for effective storage and retrieval of information on all records related to WO’s, Purchase Orders, AMC’s, CD’s, Invoices’ and Customer acknowledgement are saved in appropriate Folders
10. Knowledge on local market about material and suppliers, negotiation skills and Effective management of purchasing procedures. Develop new vendors for material sourcing
11. Prepare approved vendor list and update with new vendors time to time for easy material sourcing.
12. Preparing petty cash vouchers for FM Eng. preparing OT sheets for inhouse team and submitting to payroll for approvals.
13. Update all the necessary trackers and submit weekly to the LM. (Store opening tracker, AMC Tracker, Store codes tracker, Daily Work Updates etc)
14. On the basis of incident report, registering in insurance company & claiming for property damage
15. Provide information on Insurance claims, overtime statement for workers, vacant apartment, chargeable to Finance & Leasing departments
16. Update manual RM works for JC and personnel properties

Skills and experience you’ll need

    Experience in facility management in retail
    Minimum 1 year of experience required
    Ability to handle vendors, quotations, invoice
    Strong background in driving digitization initiatives
    experience in SAP/Oracle (an added advantage)

Why Join GMG?

At GMG, we're dedicated to nurturing a vibrant, inclusive, and engaging work environment that promotes growth, innovation, and well-being. Join us in our mission to inspire victories that make the world better – for our team, our consumers, and our communities.

If you're seeking a challenging role where you can make a significant impact, we'd love to hear from you. Apply today to become a part of our journey.
What we offer
An opportunity to become part of diverse teams with international exposure
Comprehensive medical insurance for self
Residency sponsorship and flight allowances for self
Up to 30% discount in our premium retail sports brand stores
Up to 20% discount in our pharmacy chain

DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-friendly CV is COMPULSORY!

https://careers.gmg.com/jobs/4785833-facilities-coordinator?ittk=JSFSLPGEQT


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