Administrative Coordinator, Wallenius Wilhelmsen, Bur Dubai, UAE

This job is OPEN for ALL Nationalities to Apply, unless otherwise specified.

Read the Job Description carefully, then scroll down for "Details to Register for this Job"...

See yourself at Wallenius Wilhelmsen. We collaborate, we care, we challenge every day to keep the world in motion and transform logistics into a zero- emissions, carbon-free industry. Join us and make it happen! 

Responsibilities

Reception, General Affairs & Office Administration:

Receiving all the office visitors & guests.

Meeting arrangements/supports.

Attending the Door, guests/visitors.

Attending telephone calls.

Co-ordinating with utilities & maintenance services.

Arranging office stationaries and other supplies.

Booking Couriers.

Payment of office broadband Bills & other statutory renewals and payments.

Co-ordination with our associates and verifying office staff bills and sharing statement with WW finance team.

Travel arrangements for guests.

Ordering and Distribution the calendars/giveaways.

 

Freight Outstanding Management:

Sending monthly outstanding report to agents and follow up with respective agents in each port for freight outstanding remittances.

Co-ordinating with WW accounts receivable team related to freight outstanding.

 

Booking & Documentation:

Generating quotes in software and sharing with customers.

Acting as bridge between the inhouse technical team and respective port agents requirement/technical issues related to software.

Assisting in creation of booking in the software and attending queries related to booking/BLs.

 

Coordination with Account team:

Coordinating/processing/communication for issues between company's account team and local sponsor company.

VAT / Tax / Sudden or Unexpected cash and expenses processing / Information check and updates by government policies and regulations.

 

 

Coordination with Documentation team

Correcting discrepancies on cargo manifest(B/L) for M.E./Africa regions.

The coordination between company's documentation teams and agents in PODs for Customs clearance, other requirements for Customs and on-time arrival notice to customers.

Qualifications

WHAT YOU'LL NEED

Fluent English communication skills including reading, writing and speech.

1-2 Year's experience in Shipping, Forwarding Management or as a Logistical Co-Ordinator.

Good IT skills including excel, databases, and strong exposure to Internet services and Portals.

Ability to read and understand all Local Logistical instructions.

Degree in business administration, logistics or related field preferred.

Have or can obtain a UAE driver’s license.

 

ABOUT US  

Wallenius Wilhelmsen is an iconic shipping and logistics company with premium end-to-end supply chain management.  Our vision is to empower people and markets through a sustainable flow of goods and services.  

We transport and handle cars, tractors, trains, windmills, or even whole factories for some of the most well-known companies in the world. Our eyes will always be on supreme quality in everything we do, while moving towards zero-emission logistics. We are powered by nearly 8200 people, working on vessels and at ports, at vehicle and equipment processing centers, and offices in nearly 45 countries. When added up, the effort of our global workforce keeps the world moving. 

 

OUR COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION 

We are a global group of people from diverse backgrounds and lifestyles. Wallenius Wilhelmsen is proud to be an equal opportunity employer committed to building a workplace where all contributors feel they can bring their best selves every day, learn from each other, and be appreciated. We recognize that Diversity, Equity, and Inclusion is central to our business outcomes because it touches every part of our operations and strategy. Our journey towards sustainable and integrated logistics compels us to attract people with diverse experiences, skills, and abilities.   

DETAILS TO REGISTER FOR THIS JOB:

https://careers.walleniuswilhelmsen.com/careers-home/jobs/9409/job?utm_source=indeed_integration&iis=Job%20Board&iisn=Indeed&indeed-apply-token=73a2d2b2a8d6d5c0a62696875eaebd669103652d3f0c2cd5445d3e66b1592b0f

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