Read the Job Description carefully, then scroll down for "Details to Register for this Job"...
Date: Sep 25, 2023
Location: Dubai, AE
Company: Black & Veatch Family of Companies
We believe real value is powered by the unique skills and experiences of our professionals. The interchange of ideas from a diverse group of people gives our teams an expanded perspective and the ability to find better solutions for our clients.
Req Id : 100365
Job Title : Executive Support Specialist
Business Unit sector : IDB-BVOPS-OPTIMIZATION/ADMIN
Department: BVIDB BV OPS ADMINISTRATIVE
Work Location : AEDUBAI
Opportunity Type : Staff
Relocation eligible : No
Full time/Part time : Full-Time
Contract Hire Only for this Project: No
Recruiter : Sanatkumar Behera
Job Summary
Works under general direction of top management (Chief Executive Officer or Division President). To provide administrative support services and perform broad range of administrative functions based upon understanding of company policy, manager's views and philosophy. Deals with matters of the highest confidential nature that involve strategic operations, legal or financial issues, requiring utmost diplomacy and sensitivity. Duties and tasks are non-routine, requiring substantial and regular independent judgment. Possesses thorough knowledge of workgroup's policies and procedures, as well as in-depth understanding of company policies and processes. Frequently interacts with upper management within and outside their workgroup. Exchanges information with key external contacts, such as board members, financial stakeholders, and outside consultants.
Key Responsibilities
Organizes flow of administrative work through supervisor's office
Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar
Maintains manager's or work group's calendar
Acts as manager's delegate in assigned areas
Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager
Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
Initiates or composes various documents including correspondence, reports and presentations requiring knowledge of manager's views, philosophy, and some understanding of technical matters
Researches, analyzes and summarizes information
Participates in developing, administering and communicating policies and procedures
Serves as a resource to others in the resolution of problems and issues
Refers the most complex issues to management
Contributes to the development of other department or company initiatives
Generates or distributes ad hoc reports using various business systems and databases
Generates simple to complex documents, such as letters, memos, spreadsheets and presentations
Creates expense reports
May coordinate completion of timesheets
Reviews and approves timesheets
May code, route, and track invoices
May review expense reports for compliance
May verify accuracy of invoices prior to approval
Performs other general clerical duties as needed
Acts in capacity of a "lead person"
Does not have management responsibility for the people to whom they provide work direction
Management Responsibilities
Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.
Preferred Qualifications
10+ years relevant experience preferred
High School Diploma or equivalent preferred
Preferred Skills: . Advanced MS Word skills .
Advanced MS Excel and PowerPoint skills .
Advanced MS Outlook skills .
Spelling and grammar skills .
Concentration and cognitive skills .
Initiative . Interpersonal skills .
Attention to detail and reading comprehension .
Communication skills, including verbal and written skills . .
Ethics and values .
Integrity and trust .
Ability to make decisions .
Ability to prioritize .
Problem-solving ability .
Expense Reporting Systems (Creating) .
Expense Reporting Policies
Procedures (Reviewing and approving) .
Time Reporting Policies
Procedures . Time Reporting Systems .
PeopleSoft
Blueprint
Intermediate Users . Human Resource Information System (PeopleSoft and Blueprint--Advanced and Reporting) .
Travel Systems . StafTrak .
Telephony and Web conferencing .
Electronic Repository Systems .
Financial Information Systems
Minimum Qualifications
Advanced spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Certifications
Work Environment/Physical Demands
Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.
Competencies
Customer focus
Salary Plan
ADO: Administrative Services
Job Grade
007
Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.
Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. We offer professionals an array of health and welfare benefits that vary based on their geographic region and employment status. This may include health, life accident and disability insurances, paid time off, financial programs and more. Professionals may also be eligible for a performance-based bonus program.
By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.
DETAILS TO REGISTER FOR THIS JOB:
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