Receptionist / PA, Now Health International, Dubai, UAE

This job is OPEN for ALL Nationalities to Apply, unless otherwise specified.

Read the Job Description carefully, then scroll down for "Details to Register for this Job"...

The role holder will play a crucial role in providing exceptional front desk services and administrative support to ensure the smooth operation of the office. This role involves, greeting visitors, managing appointments, and assisting with various administrative tasks to support the efficient functioning of the office and secretarial services to the Managing Directors.

Receptionist Responsibilities:

Meet and greet clients and visitors to the office, maintaining an overall professional service in general

Oversee the flawless operation of the Reception and overall administrative, and organization of day-to-day function

Maintain office policies as necessary and promote Health and Safety guidelines and secure working environment

Tidy and maintain the Reception and storage area and cleanliness of the whole office

Reports any irregularities in the office on electrical, air-conditioning, lighting etc. and coordinate with building management to overcome such issues

In charge of booking the meeting rooms and its standard service in holding meetings with clients

Assist with maintenance of administrative and policies and procedures

Take responsibility for outbound and inbound mail/documents

Arrange, track and record courier shipments being picked up from and delivered to the office. Maintain a record of shipments in the designed Excel spreadsheet.

Ensure any regulatory requirements relevant to the individual’s role are met.

Any other duties commensurate with the level of the role.

Personal Assistance:

Maintain the Managing Director’s diary and appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel, etc.

Prioritizing all correspondence and invitations

Writing email and letter responses where agreed

Make and receive phone calls in line with NHI tone of voice

Maintain contacts database

Take meeting minutes where requested

Book rooms / venues for meetings internal and external

Develop and maintain the Managing Director’s filing and information systems and manage expenses

DETAILS TO REGISTER FOR THIS JOB:

https://nowhealthinternationalbestdoctorsinsurance.applytojob.com/apply/gJgCKzaAEa/Receptionist-PA?source=LILI&source=LINKEDIN

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