Project Administrator, Wood, Dubai, UAE

This job is OPEN for ALL Nationalities to Apply, unless otherwise specified.

Read the Job Description carefully, then scroll down for "Details to Register for this Job"...

Overview / Responsibilities

 

Wood is currently recruiting a Project Administrator to be based in Dubai on a permanent contract/assignment.

 

The successful candidate should be able to peform the below duties and responsibilities;

 

Role Responsibilities 

To Provide Admin support to our client, including mobilisation plans for in country staff

Support Project Management Team with delivery, Lead communication, personnel logistics and reporting

Ensure project management reporting, internally and externally, is correctly formatted, approved by all parties and submitted on time

Support preparation for Asset Project Technical Reviews, such as HAZOPs Coordinate IT arrangements critical for Asset Team delivery

Arrange and prepare presentations required for Project Management meetings Coordinate travel and desk moves for Asset Team personnel

When required attend meetings for minute taking and issue of MoM's Own and update Asset Team Holiday Tracker

As required, update office space tracker and coordination of desk moves for Asset Team Issue Asset Team Communications

As required, ensure timesheets are correct and submitted on time

As required, update Asset Team Organisation Charts

Support effective collaboration between personnel from different department functions within Asset

Accountable for providing all systematic administrative support and technical assistance in an organised and cohesive manner for the entire Project Team, including travel arrangements, meeting room bookings, assisting visitors during business gatherings and organising all events/programs/meetings for the team, etc.

Prepare correspondence, excel spreadsheets, power point presentations and meeting materials as directed.

Create and maintain project team technical documents and organisation charts (MS Visio).

Coordination of new starts within the project team, ensuring desks, IT Equipment, phones, mobiles, etc are allocated in a timely manner.

Acting as IT Helpdesk to assist on all IT requirements (installation, configuration, etc.)

Ensure all project personnel CVs are in Wood format and keep database of these.

Responsible for administrative task such as courier shipments, Office and Pantry Supplies requisition and maintenance, etc.

Attend to clerical tasks such as general photocopying, scanning, collating, and filing support to project team.

Support and coordination of all project requirements.

Skills / Qualifications

 

Skills / Experience

Previous onshore brownfield experience

Previous Middle East experience is preferred.

Highly organised

Team Player

Excellent knowledge of MS Office - Word, Excel and Power Point and formatting skills

Good communication skills

Can meet timelines.

Great attention to detail

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-task and prioritize work.

Highly motivated and self-reliant

Attention to detail and problem-solving skills.

Confident and assertive

Open thinker and innovator

Flexible and adaptable

Accuracy and meticulous

Flexible and efficient

Excellent computer skills - Computer literate - MS Office I Visio

Excellent written and verbal communication skills.

Strong organizational and planning skills

Strong commitment to safety

Clear communicator with good interpersonal skills and willingness to share knowledge and support others

An active listener with the ability to focus on customer requirements

Fluent in both spoken and written English language 

Qualifications

Degree qualification or relevant educational qualification

DETAILS TO REGISTER FOR THIS JOB:

https://woodplc-row-external.icims.com/jobs/127498/job?utm_source=indeed_integration&iis=Job+Board&iisn=Indeed&indeed-apply-token=73a2d2b2a8d6d5c0a62696875eaebd669103652d3f0c2cd5445d3e66b1592b0f&mobile=false&width=1240&height=500&bga=true&needsRedirect=false&jan1offset=330&jun1offset=330

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