Al-Khobar, Saudi Arabia
ID: R-5340
Job Category: Administration
Job Type: Full time
We are looking for a Project Administrator to work with internal and external stakeholders for any given task to ensure the delivery of the product and project meets customer expectations. The candidate will also coordinate the daily local order fulfillment activities on assigned projects by the Project Engineer/Manager.
Responsibilities:
Prepare letters, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material based on dictation, rough draft, and plain or corrected copy; review materials for accuracy and formatting; initiate non-disclosure agreements (NDAs), Track project expenses and update Project Tracker/Dept. tools.
Create & submit progress reports with the support of the assigned Project Manager in issuing Plans, Sales Orders, Update Delivery dates, and Cost expense.
Keep the hard copy in good order including the contract, Purchase Order, and correspondence.
Maintain contact lists (project, vendor, and client), correspondence logs, and action logs.
Write, proofread, and prepare correspondence and the assigned tasks per Project Manager the Project team requests. Schedule meetings and take minutes.
Maintaining calendars, scheduling appointments, screening calls, and emails & taking appropriate actions, arranging meetings inclusive of venues.
Prepares documents such as contracts, reports, correspondence, and memos.
Schedules appointments, meetings.
Other ad-hoc projects, proposals, and business unit tasks as necessary.
Assist the project in the organization and logistical preparation of workshops, seminars, visiting missions, and field trips.
Inputting data and maintaining various computerized databases for correspondence, statistics, calendars, mail & department Spreadsheets.
Manage external vendors and resources, nurture client relationships, and ensure that best practices are upheld.
Assist staff members with the coordination of schedules, appointments, daily operational tasks, and travel arrangements.
Establish and maintain a record-keeping system for files, contacts, and employee directories.
Other duties as assigned.
Responsibilities:
Information Technology, Finance Analyst, Business Administration, Degree in relevant field and 0-5 years relevant experience.
Proficiency in Microsoft Office programs, Power BI, Data Analysis, Creating Dashboards.
Work on Visual Basics.
Understanding of documentation.
Effective verbal and written communication.
Able to communicate and interact effectively with all levels of employees, customers, and business groups globally.
Collaborative team player and self-starter capable of working under minimal supervision.
Knowledge of Lean Manufacturing and JIT, Continuous Improvement processes are a plus.
Req ID : R-5340
Job Family Group : Administration
Job Family : AD Administrative Support
DETAILS TO REGISTER FOR THIS JOB:
https://flowservecareers.com/al-khobar-sau/project-administrator/8DB92FF96C3E431E995D0CD61AF41BD7/job/?vs=5083&utm_source=Indeed%20Organic-DE&utm_medium=Job%20Aggregator&utm_campaign=Indeed%20OrganicApplied For Many Jobs, But Didn't Get Any Interview Calls? Apply For This Job Using a Branded ATS-compliant CV from Dubai-Forever.Com.
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