Company Overview
Alvarez & Marsal (A&M) is a global professional services firm specializing in turnaround and interim management, performance improvement and business advisory services. A&M delivers specialist operational, consulting and industry expertise to management and investors seeking to accelerate performance, overcome challenges and maximize value across the corporate and investment lifecycles. Founded in 1983, the firm is known for its distinctive restructuring heritage, hands-on approach and relentless focus on execution and results.
A&M Culture
A&M is a fast-paced environment with a highly dynamic culture which emphasizes diversity and inclusion. We empower, coach and mentor our people and endorse meritocracy to develop skilled consultants who will grow with A&M to deliver tangible results and build long-lasting relationships, internally and externally. Our entrepreneurial culture celebrates independent thinkers and doers who positively impact our clients and shape our industry.
The collaborative, supportive environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward and Inclusive Diversity—are the main reasons our people love working at A&M.
Inclusive Diversity runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.
The Role
We are looking for an experienced EA in our office in the DIFC, Dubai. We are looking for someone who remains calm, on top of their workload, and always enjoys working in a team environment. You will work closely with other EAs to ensure the smooth running of a department and the company, including helping during times of high workload and covering annual leave and absences. The ideal candidate will ideally have prior experience within the professional services industry and is looking for a challenging role in a dynamic, entrepreneurial and highly professional company. The right candidate will have experience dealing with busy professionals and tight deadlines; extensive diary and timesheet management; being one step ahead of their team’s needs and understand the importance of building relationships with clients and their teams.
This is not a straightforward 9-6 role and you must be versatile and willing to be flexible. The role requires someone who is proactive, extremely personable, friendly and confident.
This is a fantastic job for someone who is hands on and likes a busy, rewarding and challenging role, in a fun and friendly environment. You must have experience supporting senior executives, excellent communications and organisation skills, attention to detail and be used to working under pressure.
Responsibilities include but not limited to the three domains:
Secretarial
Monitor emails and responding on behalf of Managing Directors
Scheduling and organising meetings, breakfast, lunches and dinners
Preparing minutes in meetings and following up on actions
Provide contributions in internal meetings
Post handling
Coordinating travel plans and itineraries
Setting up conference calls
Maintaining and coordinating calendars
Maintaining team holiday calendar
Meeting and greeting clients and other visitors
Booking meeting rooms
Manage confidential information
Compilation of procession expenses on Concur
Timesheet management
Archiving – client confidentiality
Coordinating internal and external client meetings from a virtual and in person perspective
Scanning, binding and printing
Assisting and supporting onboarding new joiners within the team
Providing support for other EAs when required
Collaborate with other EAs across A&M and the wider corporate support teams, including HR, Facilities, Finance and IT to ensure a smooth running of the team
Act as a main point of contact for your team
Business development and reporting
Coordinating various internal and external offsite marketing events and attend when required
Assist with coordination of virtual conferences using MS Teams and Zoom
Source venue, speakers, material, all logistics
Follow up action plan and correspond with clients
Preparing documentation and PowerPoint presentations
Update contact databases
Track Executive sales activities and report on Salesforce
Produce Salesforce reports
Unloading and maintaining pipeline in Salesforce
Being a Salesforce administrator on behalf of your Managing Directors
Preparing team communications and social events
Sales Operations
Invoices and billing support in coordination with central teams
Conflict checks, anti-money laundering coordination
Administration of onboarding of new clients
New project set up and liaising with the billing coordinator team
Printing reports and dashboards
The Requirements
To be considered, you must possess:
a high-grade bachelor’s degree (or equivalent/higher) from an accredited top-tier university
Excellent oral and written communication skills
Arabic language skills are desirable but not essential
Must have high level of interpersonal skills to handle sensitive and confidential information at maximum discretion
Must be able to interact and communicate with all levels of the organization
Experience working with senior individuals
Ability to multi-task in a fast-paced environment; constantly prioritise/ reassess tasks
Must be proficient with a variety of computer software applications in word processing, spreadsheets, database and presentation software specifically, MS Word, Excel, PowerPoint, Outlook and various other internet applications
Experience with Agresso, Salesforce, Concur, Zoom and MS teams
Must be organised and detail orientated
Ability to work independently and within a team
Ability to be pro-active and involved in executive business dealings
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