Our client is an automotive solution provider, looking to hire a Chief Accountant who will be responsible manage the day-to-day accounting of the company including treasury, vat process, receivables, payables, cash management, and credit & general insurance. provide accurate and timely reports/forecasts to head office in Europe. in charge of the application and strict follow-up of compliance rules of the group and the government of UAE. handles statutory audits.
Main tasks, duties, and responsibilities:
preparing weekly & monthly accurate financial reports and completeness of accounts, reconciling balances and introducing info in EV and Cartesis.
fulfill all vat obligations such as vat declarations and claiming vat reimbursement.
introducing credit line requests, challenging quotations, and obtaining info.
follow up on client credit and coverage.
preparation of budget reports/details, stock reports, and intercompany reconciliations.
in charge of the company's strict compliance with both the group & the UAE government.
DETAILED DESCRIPTION:
Checking and printing Bank account statements on a daily basis.
Checking all the funds that are received from the clients and sending emails to all the sales staff/management.
Preparing the daily treasury position and sending the report to the finance/management.
Making sure enough funds are available at all times, forecasting the expected payments to be done.
Making all the payments via bank transfer for the purchase of Vehicles/Parts/Generators or any other items if so required by the company.
Making Monthly payments to the vendors with whom a credit limit is established.
Preparing Monthly Bank reconciliations.
Preparing salaries file via WPS in Mashreq Bank Portal
Booking all purchase invoices in Navision
Making Payments by cheque whenever required
Keeping custody of Cash (AED/USD) and controlling via payments and receipts (parallel excel sheet for cash control), booking all the cash entries in the Navision.
Matching of accounts 499000/580300/580050, personal current accounts of employees.
Approving the out forms for release of the vehicles after ensuring that the funds are reported in the respective files and compliance check is done
Ensuring that all the out forms approved for the release of the vehicles have been properly invoiced by the operations department
Preparing the Multi-currency Sales reporting of Vehicles, parts, and Grupel, verifying that all the margins are properly reported in the files, and controlling the stock.
Sending weekly reporting with closing stock to the H.O and MD
Securing Euro transactions by necessary conversion of currency.
Monthly physic stock count with yard coordinator
End of every month-end closing of books, passing all closing entries, preparing the Profit and Loss account for the month, and submitting it to the H.O. for verification.
Verifying the cost of goods sold and Margin with reporting files for Vehicles/ PDR / Generators
Making all related entries for keeping books and records of LLC on a different software (Tally) every month, generating the system profit and loss after passing all the closing entries.
Mid & Year End closing of Books of Accounts of FZE and LLC. Assisting the Auditors in the process of Auditing and preparing all the audit-related worksheets for Audit purposes as per the Audit requirements.
Mid & Year Stock count with the Auditors and helping in sorting out the discrepancies that arise in the process of physical verification of stocks
SGS follow up (Responsible for custody and follow up of Security cheques from the clients).
Responsible for analyzing the Interco Transactions & reconciliation.
Preparing B/S and PNL every month and send it to H.O
Every month end filling data in EV and Cartesis.
Performing Due diligence for all third parties related to Autoredo (Customers, Suppliers, Brokers, etc.) via World check portal. Contacting Compliance officer in case of any confusion.
VAT, return filing quarterly and claiming refunds
Responsible for all General insurances (Workmens compensations, public liability, property all risk Money policy +Marine policy+ Motor fleet policy) timely renewal with competitive vendors and issuing Certificates for Marine policy via online portal, also taking care of damage claims.
Responsible for client credit insurance (COFACE), seeking coverage of new clients via online portal
Responsible for compliance related queries raised from the Banks.
Preparing Budget and forecasting and populating the data on EV portal and addressing the queries raised by H.O.
Keeping track of Assets of the company with necessary approvals and proper depreciation.
Highlighting the financial Risks in advance to the concerned Manager.
Managing the Export Letter of credit transactions with the clients and Operations Department and relevant banks.
Responsible for import Letter of credits, Bank Guarantees etc.
Other than closing, sending 3rd party debtors intercompany debtors ageing, Treasury Forecast and any other report to the H.O
Other considerations:
preferably french speaking
knowledgeably in Navision/ERP/SAPsoftware.
proficient in accounting & tax matters.
knowledgeable in UAE government compliance rules & policies.
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