Job Title: Procurement & Supply Chain Manager
Reports To: Chief Executive Officer
Department: Procurement & Supply Chain
Job Summary and Purpose
Lead and effectively managed all procurement activity including but not limited to:
Contracts management and administration,
transactional activity, including tracking
Supplier management, including contractor, sub-contractors and sub-sub contractors when applicable.
Sourcing Strategy
Performance monitoring,
KPI
Warehousing, Inventory and Logistic
Aim to reduce the cost, optimize value, decrease the cost per unit, and deliver optimum performance for growth
Provide best practice to the End User and guidance on Supply P&Ps
Ensure the full integrity of the Supply process and be accountable for it.
Accountabilities:
Key Accountabilities:
1) The Definition of Requirements for all Procurement and Supply Chain aspects for all projects (Repair, Conversion and New Build).
2) Sourcing Goods and Services for all projects and their associated activities timely and within budget.
3) Management of all user requirements of the relevant internal ERP systems and the active development and implementation of eProcurement systems across NKOM to procure goods electronically using a third party hosted marketplace.
4) Negotiations with internal project teams and external suppliers to deliver most economically sound outcome with lowest risk and highest return for NKOM shareholders.
5) Analysis of all offers and arrangements and the assessment of the most appropriate outcome.
6) Conduct relevant Contract Negotiations and legal closure in conjunction with legal and project staff.
7) Monitoring and management of procurement of goods and services including contracts for all subcontractors.
8) Establish and implement a structured procurement strategy for all major Engineering Procurement Construction (EPC) projects.
9) Management of all warehousing and logistics operations including those for remote operations and sites in support of all facilities and projects.
10) Optimization of all inventory stock levels and associated stockholding requirements for NKOM to deliver the most economically attainable access to stocks on hand to deliver to projects as required.
11) Delivery on time and within budget from external sources of supply such as overseas suppliers (e.g. steel mills) through the various logistics, port and customs processes including the resolution of all impediments to supply.
12) Overall management, leadership, strategic vision and direction for the Procurement and Supply Chain department working across the range of NKOM work.
16) Manage the challenges associated with conflicting priorities and change in demand due to rapid business growth
17) Ensure that the Service Level agreement (SLA) are in place and follow the objectives strictly
18) Define, implement and manage the various procurement categories
19) Optimize existing contracts in term of efficiency, cost and value
20) Identify opportunities for synergies, consolidation and standardization
21) Ensure obtaining End User buy in at all stages of contracts management to ensure the smooth implementation of contracts
22)Establish regular KPI’s and Supplier scorecard and standardize this KPIs amongst the various categories
23) Optimize Supplier Databased based on research conducted internal / external sourcing
24) Implement and develop an effective supplier relationship approach with vendors, covering performance follow up, Supplier risk management, Supplier improvement plans, etc.
25)Record, follow up and provide answer to the failure of contracted suppliers, monitor incidents (i.e. goods/services not meeting the standard or incorrect goods/services supplied by the vendor) and take required actions.
26) Perform vendors audit at prequalification and evaluation stages to ensure compliance with N-KOM requirement.
27) Manage overall contracting cycle “end to end” activities related to pre-award and post award stages, and administer the contracts during their entire life, including the issuance, review, and renewal.
28) Evaluate the risk of the contract and ensure that appropriate protections are in place.
29) Provide expert advice on Shipyard services and goods to internal and external stakeholders
30) Prepare and recommend procurement strategy to the proper TOFA holder, including LTC, along with the related analysis/evaluation for review and award considerations (based on technical & commercial factors).
31) Perform regular market analysis and benchmarks on respective categories of goods and services and feedback the outcome to the End User.
32) Implement and support the development of unified policy, processes, and initiatives through adoption of best-in-class practices to improve cost, quality, delivery of services and goods.
33) Ensure that all activities are done in compliance with existing P&Ps, company code of ethics and business conduct and with relevant regulation.
Relationship Management:
Liaise with relevant internal departments and customers.
Build and maintain healthy relationships with new and existing suppliers.
Work with the internal departments to streamline and optimize the processes to improve the efficiency of the section.
Driving Excellence:
Conduct internal and external annual audits for the department in support of the Company’s commitment to ISO 9001, 14001, OHSAS 18001 certification, TMSA requirements as well as internal control requirements and work closely with the SHEQ and internal audit to implement corrective actions for the purpose of rectifying deviations that were identified during audits and modify processes to ensure compliance with the objectives of the Company.
Generic Accountabilities:
People Management:
Manage section staff by overseeing their performance management, training, and development to ensure high levels of engagement and competence.
Quality, Health, Safety, & Environment (QHSE):
Ensure compliance to all relevant QHSE policies, procedures, and controls across the section, to ensure that N-KOM provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people
Budgets and Plans:
Contribute to the development of the Supply department budget, and monitor its expenditure, while ensuring the optimal utilization of all available resources to protect N-KOM interest.
Systems and Processes:
Participate in developing the department policies, procedures, and systems, and ensure proper implementation to support achieving the different set targets and plans, hence N-KOM strategy and to maintain consistency with the growing needs of the business and various compliance requirements.
Others:
Keep abreast of new legislations, government policy, best practices, and relevant external factors related to contracting activities.
Ensure that transparency, fairness and integrity are maintained throughout the complete contract management process.
Carry out any other duties as directed by the immediate supervisor
Key Result Areas
Establishment of contractual conditions & process with suppliers of materials & services for optimal Company benefit a fair practice.
Supply of quality, timely and cost-effective materials & services to Operations in line with plans and requests.
Organized, traceable and systemized inventory as to optimize inventory levels for both production needs and balance/profit & loss sheet impact.
Efficient and cost-effective logistical services internally and externally.
Comply with the P&Ps and promote them to internal stakeholders.
Qualifications, Experience and Skills:
Master’s Degree in Procurement and Supply Chain
Membership of CIPS (Chartered Institute of Procurement and Supply)
Experience:
10 Years' experience in Supply chain, where 5 years out of which should be in a managerial position such as Supply Manager, Procurement Manager or procurement Director
Profant experience in handling contracts for various disciplines with compels procedures and policies
Proven experience of vendor management and contract management is required
Relevant shipyard or EPC experience is mandatory
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