Job Advertisement:
Project Transition Lead
Make a difference every day
The Job Opportunity
The primary purpose of this position is to assist the Contract Manager in driving forward project deliverables, tracking progress and supporting in project administration.
Six Sigma certification is a preference (yellow belt/green belt/black belt)
Key accountabilities
Liaise with and expedite the flow of information related to the project.
Set-up the shared drive structure and maintain all relevant documents in an organized manner
Support the Contract Manager to develop a detailed and logical programme to be rolled out across the project
Based on the delivery programme, develop trackers and full contract launch toolkit ready for start of the project
Proactively engage and communicate with workstream leads and key stakeholders in order to manage the update and monitoring of the programme
Support in delivery of workshops and meetings relevant to the project launch
Monitor all weekly trackers and liaise with the different departments involved to provide clear updates to the Contract Manager on progress, issues and risk (reporting by exception)
Create weekly, bi-weekly and monthly reports and track progress in a timely manner
Set up and administer Project Team Meetings and ensure that all outputs are circulated in a timely manner
Identify and escalate key risks to the Contract Manager in a proactive and timely manner and assist with putting recovery plans in place
Maintain and organized audit trail of projects
Administer the receipt, timely response to and sending of formal correspondence to client and key stake holders, ensuring ease establishing correspondence trail
Ensure all formal meetings have agreed TOR, Attendance List, Agenda, Inputs and Outputs, and manage the meeting calendar and timely preparation of the inputs and outputs
Have a capacity to launch and manage short, sharp tasks and cross-functional projects
Perform and carry out any other duties as instructed / directed by the management
What we are looking for in our candidates:
Ability to work to flexible hours, in a trusted environment and to demonstrate absolute discretion
Comfortable with high degree of uncertainty, flexibility to respond to issues, meet deadlines
Ability to multi-task, respond and deliver in a time-sensitive environment
Advanced level user of MS Office tools, (especially Word, Excel, Visio)
Specific requirements
Preferably minimum 5 years’ experience, in delivering or administration of projects or programmes
Basic working knowledge of planning tools such as Excel / Project
Experience in liaising with officers at all levels within an organization on matters pertaining to the functions covered by this position
Six Sigma certification is a preference (yellow belt/green belt/black belt)
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