Events Project Manager, Antal International, Riyadh, KSA

Job Description

We are looking for an Event Project Manager for our client with a strong focus on budget management. The ideal candidate is a Project Manager with a background experience in events with very strong skills in Excel. Financial experience and knowledge is a plus.

 

(Priority short list:

Strong skills in excel

Events background & budget experience

Financial experience

 

Excel skills required (not limited to):

Creating a financial strategy or budgeting plan from scratch and typing it into Excel.

Taking existing data from a separate document and inputting it into Excel.

Transferring a schedule from an outside source and rebuilding it in Excel.

Using shortcuts and formula functions

Sorting and filtering data

General responsibilities as Event Project Manager:

Conducting initial planning meetings with clients to establish goals for the event and develop a budget estimate and timeline

Preparing detailed schedules for all event activities and managing employees who will be involved in the production of the event

Develop project budgets for approval by different stakeholders

Develop project plans to execute events

Develop recommendations for project plans including risk management plans

Produce detailed proposals for events according to clients' requirements (including timelines, venues, suppliers, legal obligations, staffing and budgets)

Present event proposals to management and clients for approval

Collaborate with internal stakeholders and vendors to ensure adherence to event plans and budget

Review project deliverables to ensure that project plans are followed

Propose department's financial budgets for management approval.

Cashflow forecasting

Manage financial budgets that are aligned with departmental work plans.

Liaise with clients on invoicing and payment matters to ensure timely settlement.

Manage any escalated issues as well as deviations to the project plans.

Recommend measures to improve event management and outcomes.

Recommend selection of venues to hold the events based on clients' requirements with internal stakeholders

Negotiate prices and hire manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)

coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget

Manage a team of staff, giving full briefings

Make sure that insurance, legal, health and safety obligations are followed

Oversee the set up, dismantling and removal of the event and clear the venue efficiently

Resolve all project issues and deviations to ensure that projects are executed as planned.

https://www.antal.com/job/events-project-manager

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