Who we are
We are a leading partner for luxury across the Middle East. With more than 600 stores, 300 brands and over 65 years of experience in the region, we have become a major player in the beauty, fashion and gift sectors, by offering service excellence to our partners and delighting all our customers. We are moving fast from a traditional distributor and retailer for luxury in the Middle East, to a hybrid retailer bringing luxury experiences to the fingertips of customers everywhere.
To fuel the next stage of our growth we are looking to build a world class team. From physical retail through to supply chain and customer loyalty, we aim to use technology and data to continuously improve every aspect of our operations. We are looking for top talent to join us on this journey of exploring new horizons together.
What you'll be doing
At Chalhoub, together we achieve excellence! As a People Relations Executive you would be responsible for the day-to-day HR administrative tasks (employee enquiries, certificate requests, HRIS data entry etc). You would also be responsible for handling non-critical employee relations while connecting closely with Group HR’s competence centre.
Administer employee’s attendance, leave, vacations and overall absenteeism
Ensure the adherence of all employees to organization’s HR policies and regulations
Follow up with all employees concerning medical certificates for sick leave, and out of office/absence forms
Handle all medical insurance claims and liaise with insurance companies for employees’ collections
Issue/cancel access cards in adherence to security policies
Prepare welcome kits for new employee orientation sessions
Prepare absenteeism calculations for end of service settlement
Attend to employee enquiries on company policies and procedures
Handle and follow up on the work visa and labour contract processes
Act as a coordinator between PRO's and employees
Lead the work visa and labour contract renewals
Process the application, renewal and cancellation of all documents for labour cards, work permits and residency visas
Schedule medical examinations for the processing of residence visas
Update document according to expiry on the HRIMS
Initiate, update and maintain employees’ personal data on the HRMS
Keep updated records on all new immigration and labour legislations as communicated by the PRO and the HR Manager
Prepare staff turnover reports (new comers, leavers, total headcount), KPI report for absenteeism.
Update staff lists accordingly
What we are looking for
Strong administrative and communication skills
Competent in MS Office (Word, Powerpoint, Excel, Outlook)
Excellent communication skills
Able to effectively manage your time and deliver against tight deadlines
Previous HR experience or qualifications are beneficial
Retail experience is highly desirable
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