UE Hotels Dubai Team as Office Manager, you will ensure smooth organisation and operation of the Dubai regional office by performing a full range of administrative and reporting tasks whilst supporting the short to long-term organisational planning. All of which shall be done by demonstrating a high level of performance and discretion towards sensitive matters.
This is a brand-new role and therefore one of the significant parts of the position will be the business start-up processes where you will play a key role in setting up the entire department in the regional office. You will be establishing and implementing standards and best practices for the whole admin team. The role will be reporting directly to the Global Head of Business Development.
ABOUT THE JOB
As an Office Manager you will be a key team member of the Dubai regional management team and will be required to provide effective linkage and support across all functions and business partners of TUI Blue Hotels
You will be a local expert in processes which in turn will support TUI Blue in meeting its internal and external administrative obligations. You will collaborate and assist with new recruits, departures, compliance, accidents and emergencies, reporting and assist with processing residence and work permits.
You will manage daily office operations, develops, oversees and communicates standard operating procedures and processes that streamline and provide guiding principles relevant to efficient office management.
You will work closely and manage diaries for the Global Head of Business Development and Regional Vice President -Sales and assist with calendar appointments and planning. You will ensure diaries are updated on regular basis
Meetings: planning and organizing meetings and supporting documentation., taking meetings minutes, distributing, and following up as relevant in an accurate and timely manner
Travel: organizing and finalising all travel arrangements (accommodation, transportation, visas) and preparing travel itineraries
Function as administrative link between the Head of Global Business Development and his business partners and ensure that all parties receive specific, relevant and concise information.
Work collaboratively with regional colleagues and seeks engagement and support from Group wide particularly within the HR team on specific matters where required.
Communicate continuously with HR team to ensure that all the actions regarding onboarding and off boarding staff is actioned in a timely manner.
Work with the regional leadership team to prioritise activities which add distinctive and commercial advantage to the organisation
Overall accountability with front desk ensuring that it is highly effective in representing and promoting the first impression of the TUI Blue Hotels brand
Preparing and drafting correspondence, presentations and reports as per direction and distributing as appropriate.
Responsible for office maintenance and facilities, arrangement of staff temporary accommodation.
You will provide support, manage and monitor housekeeping, office furniture and supplies as well as telephony activities.
Carry out any other duties as requested by the regional leadership team.
ABOUT YOU
Previous work experience in MEA region as an Office Manager/Personal Assistant
Agility to juggle strategic priorities/projects whilst delivering day-to-day operational logistics.
Exceptional administration/management skills, strong planning, organisation and technically savvy.
Can solve problems independently and/or make suggestions how to improve ways of working & drive our digital culture.
High level of attention to detail with the ability to manage multiple tasks and conflicting priorities without losing focus on planning ahead
A genuinely helpful, flexible and professional personality.
Excellent communication skills, both verbal and written, in English, plus french languages would be advantageous.
Start-ups, innovation and/or business transformation experience
Exceptional administration skills, strong planning, organisation and advance computer literacy
Confident to upwardly manage strong leaders at varying levels of the organisation within a global, complex matrix structure
High level of attention to detail with the ability to manage multiple tasks and conflicting priorities without losing focus on planning ahead
An individual who never stops looking ahead, seeking new ways to delight customers and grow the business
A culturally intelligent individual, exceptional dealing with ambiguity, within a global perspective
Excellent communication skills, both verbal and written, in English and French
A hands-on professional, with ability to work under pressure as part of a team
Fast paced individual who enjoys changing environments and embraces change
An individual who never stops looking ahead with a can-do attitude, seeking new ways to delight customers to improve results, while staying true to core values
ABOUT OUR OFFER
Competitive salary and benefits, all tax free
Working in the leading global tourism group: We stand for intercultural cooperation and offer the opportunity to work in international projects and teams.
Development and career opportunities: We promote the potential of our employees with a wide range of (digital) training opportunities and international career opportunities in more than 50 countries worldwide
Develop yourself as part of a friendly, richly diverse and virtual international team
Exceptional approach to your learning - access to free learning platforms & language lessons
TUI is the world’s leading tourism group. The broad portfolio gathered under the Group umbrella consists of strong tour operators, 1,600 travel agencies and leading online portals, five airlines with around 150 aircraft, over 400 hotels, 15 cruise liners and many incoming agencies in all major holiday destinations around the globe. It covers the entire tourism value chain under one roof. This integrated offering enables us to provide our 27 million customers with an unmatched holiday experience in 180 regions.
TUI BLUE is the global flagship brand of the TUI Group. It combines the best aspects of individual and all-inclusive holidays with outstanding quality, individuality and modernity. TUI BLUE guests can spend their time according to their own wishes and enjoy unique experiences. The hotel brand stands out from the crowd with first-class locations, regional architecture, an innovative technology concept, a unique blend of local and contemporary cuisine and BLUEF!t® sport and leisure facilities.
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