Our client is a 1966 founded international market leader in the Diamonds manufacturing industry looking for an Executive Assistant in their Dubai office, to expedite kindly share your resume at garwin.lobo@antal.com
Job Title - EA to the Directors
Department: Office Services
Location: Dubai
Reports to: Functional: Director
Regional/ Administrative: Finance Manager
JOB DESCRIPTION
Purpose of the job: Executive Assistant to the Directors
Accountabilities:
- Handling Directors office and household requirements
- Managing reception
- Travel desk requirements.
Responsibilities:
Internal Reception Management
- Attending phone calls
- Attending visitors
Travel Desk requirements
For Directors only.
- Applying Visas for different countries for Directors and their families and home staff.
- Making Travel arrangements for the Directors and their families and home staff
- Co-ordinating with Travel agents for best ticket fares.
Directors Household requirements
- Co-coordinating with Vendors and Service providers for any household requirements.
- Making online payments to Vendors and Service providers.
- All miscellaneous work given by directors and family members.
Others
- Manage the office Admin requirements in the absence of the Administrative Officers
Contacts:
Internal
- Accounts and Finance department
- HR, IT
External
- Service Providers
- Freezone personnel’s
Skill Summary
- Educational Qualification: Any Graduate from recognized university / institute with good academic record
- Experience: 5 years of experience
Functional Skills
- Knowledge of freezone, Dubai regulations, Travel Regulations
- Knowledge of company policies
- Good Negotiation / Follow up Skill
- Problem Solving Skills
- Documentation Skill
- Research Skills
General Skills
- Excellent Communication skills (Written and Verbal)
- Interpersonal Skill
- Analytical Skill & Logical Reasoning
- Influential
- Proactive in taking initiatives
- Presentable
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