Recruitment & onboarding
· Perform all recruiting, hiring and on boarding processes including: advertising, sourcing, screening, interviewing, testing, short listing, negotiating, offering, on boarding, induction.
· Liaise with the marketing team in Doha and the UK for recruitment related activities.
· Liaise and coordinate with reputable recruitment agencies/ portals for sourcing the right candidates ensuring that costs are minimized where possible.
· To ensure the keep-up and maintenance of a CV database to facilitate the recruitment process.
· Undertake all required pre-employment checks including reference, background, qualification, and advise the line managers accordingly as and when required.
· Liaise/Meet the new joiners and follow-up on all related matters during post-selection and pre-employment period.
· Ensure that all HR and Recruitment policies and procedures are safeguarded and strictly adhered to.
· Participate in required recruitment related Job fairs and such.
Payroll:
· Monthly preparation of ACS Doha by ensuring all the data is correct.
· Ensure the accurate communication of information for the purposes of Doha payroll each month ensuring all required paperwork is completed and that information such as starters/leavers, changes to salary, benefits etc. are made, ensuring effective liaison with payroll staff in UK
· To generate and update the following month-end reports: Annual Leave, Sick Leave, Unpaid Leave, Maternity Leave , Overtime, etc…
· To post bank accounts in the Payroll sheet and ensure all employees are paid via a current bank account.
· Handle employee payroll queries, issues and feedback to employees in a timely manner.
· Prepare Final Settlement calculation for Leavers as required by ensuring accurate calculations are made and relevant documents are received (Exit Checklist, Discharge certificate etc...).
· Oversee procedures related to employee resignations and ensure final settlement and entitlements are made.
· Ensure any payroll requests related to Salary advance, relocation benefits, education benefits, etc. And check and in accordance with policies and procedures.
· Manually check payroll details against supporting documents for transactions including deductions, additions, payables, leaves, etc.
· Meet payroll deadlines and ensure accuracy is maintained by end of the month.
· Undertake research into local compensation levels and benefit provision if required. Liaise with central HR team for guidance on salaries and benefit packages.
· Counter checking and signing of all salary related letter and certificates issued to employees.
Immigration & MOE:
· Manage all immigration, visa and work-permit related activities for all employees by monitoring the HR coordinator day to day immigration related activities.
· Handle the coordination between MOE and HR.
· Submit the staff/new joiners’ applications for MOE approval and maintain record of the applications and the process.
HR:
· Oversee probation reviews of all employees in accordance with agreed guidelines.
· Assist the HR Manager in writing and continually reviewing HR policies, procedures, practices, personnel administration systems, updating and / or recommending improvements as appropriate to management’s requirements.
· Produce regular, agreed reports and documentation to enable effective analysis of organisation
· Ensures school’s compliance with employment law requirements by keeping abreast of impending legislative changes, sharing information with the rest of the HR team and communicating as necessary to key stakeholders
· Ensure all ACS Doha HR processes and practices are in line with Qatar Labor Law, ACS Policies and consistent with the rest of the organisation where possible.
· Handle HR related staff events and departmental functions.
· Undertake any other duties as required.
Purchase Orders:
· Handle HR related purchase orders from receiving the invoice up to making sure the payment Is made.
KNOWLEDGE, SKILLS & EXPERIENCE REQUIRED
Experience in a busy HR team in a multi-functional, customer focused environment
Good generalist HR knowledge, ideally gained in the Middle East
Able to demonstrate understanding of data flow and reporting
Strong Excel skills
Fluent English and Arabic speaker
PERSONAL QUALITIES
· Team player with excellent customer service and relationship building skills
· High accuracy and good planning/organisation skills essential
· Accurate, detailed and able to prioritise and manage processes at the right pace for the organisation
· Adaptability to work within an opening environment where processes may not be set up or clear or may need developing
· Initiative to identify where areas can be approved and to make changes as appropriate
· Able to work with external suppliers and manage relationships against agreed deadlines
WORKING ENVIRONMENT:
Based at ACS Doha with regular travel to other schools and organisations in the Qatar/Gulf region. Working 5 out of 7 days with meetings of families scheduled as required on Fridays or Saturdays and meetings/marketing events in the evening.
SAFEGUARDING:
ACS is committed to safeguarding and promoting the welfare of children and young people and as an employee of ACS you are expected to share this commitment. The protection of our students’ welfare is the responsibility of all staff within ACS International Schools and individuals are expected to conduct themselves in a way that reflects the principles of our organisation
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