About the role
We are hiring for your skills to administrate and support E-Docs system ensure employee files are promptly scanned/archived in E-Doc system in order to have an updated and orderly e-filing system for documents storage and retrieval at all times. Maintain an updated and comprehensive database in E-Docs and ensure manual files are systematically organised and maintained in order to have accurate, complete and easily accessible to Executive management for reference at all times by coordinating between various sections of Human Resources department, including Higher / Executive Management.
Other operational duties would include:
- Responsible for supervision of filing the Section (E-docs scanning, Paper based staff files, etc.)
- Read, understand documents, accurately classify and scan documents in to specific folders in E-Docs system pertaining to employee for quick and easy retrieval.
- Follow up all filing room projects through concept, development, testing, piloting and rollout phased.
- Maintain and complete, updated and orderly filing systems all times in order to ensure that files are easily available whenever required.
- Responsible for movement of old / resigned staff files from the filing room to off-site warehouse in an orderly manner. Administer to enable a quick search of files, of even those separated files whenever required.
- Arrange and maintain the resigned files yearly-wise with the reference number.
- Perform administrative tasks related to E-Docs such as User creation in E-Docs system based on approvals, Arrange and maintain the resigned files yearly-wise with the reference number, Daily Quality Check of scan paper of other staffs. Inquiries Handle (Email, OCS and phone requests), sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order, track file movement to ensure that borrowed files are returned etc.
- Perform other department duties related to his/her position as directed by the Head of the Department
Be part of an extraordinary story
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.
Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.
Together, everything is possible.
Qualifications
About You
We are looking for a passionate and experienced professional to join the HR System & Administration Team.
- High School Qualification with Minimum 2 years of job-related experience
- Experience in a large organization handling large volume of filing desirable including supervisory experience with good exposure to systems / computers skills.
- Experience to operate and communicate effectively while under pressure is essential, as well as handling most sensitive and confidential employee information
About Qatar Airways Group
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before.
So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.
How to Apply
If you are interested to submit your application and feel you are a good fit for this role, please complete our application form and upload your CV for our review and consideration.
https://careers.qatarairways.com/global/en/job/171605/HR-Filing-E-Docs-Administrator
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