Middle East Jobs, Careers, Vacancies: Executive Assistant, Oracle, Dubai, UAE

Executive Assistant, Oracle, Dubai, UAE

Applicants are required to read, write, and speak the following languages: English

Preferred Qualifications

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level manager.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive member(s).

General secretarial duties:

Diary Management and the maintenance thereof for multiple stakeholders
Handling of general queries
Arrangement of meetings/venues
Travel arrangements
Answering telephones and timeous delivery of comprehensive messages
Typing/formatting of documents
Compiling and finalising reports
Office Management (Ordering stationery etc.)
Ensuring all standard documents are completed

Administration duties

Filing
Updating and administering internal knowledge management system
Understanding of all admin processes and ability to guide staff to required documentation
Advise and assist staff on admin systems queries
Administrative support CRM initiatives
Ad hoc tasks

Qualifications & Experience Required

Matriculation + Secretarial Diploma/Qualification beneficial
Minimum 4 years Extensive Secretarial/Personal Assistant Experience
Experience managing diaries - across time zones
Experience supporting multiple Leaders
Discretion and trustworthiness: you will often be party of confidential information
Flexibility and adaptability
Good oral and written communication skills
Organisational skills and the ability to multitask
The ability to be proactive and take the initiative
Analytics – Excel analysis skills to support the Pillar Business
PO Process – ability to use the internal Oracle systems to raise Purchase order and manage administrative tasks of PO process

Detailed Description and Job Requirements

Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details. Spends more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.

Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations. Exercises judgment within defined procedures and practices to determine appropriate action. Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. Preferred Qualification:BA/BS degree or equivalent. 2 - 4 years of related experience.

As part of Oracle's employment process candidates will be required to successfully complete a pre-employment screening process. This will involve identity and employment verification, professional references, education verification and professional qualifications and memberships (if applicable).

https://oracle.taleo.net/careersection/2/jobdetail.ftl?job=220007NZ&tz=GMT-05%3A00&tzname=America%2FChicago

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