Middle East Jobs, Careers, Vacancies: Accountant - Reporting, Chalhoub Group, Dubai, UAE

Accountant - Reporting, Chalhoub Group, Dubai, UAE

Who we are

We are a leading partner for luxury across the Middle East. With more than 600 stores, 300 brands and over 65 years of experience in the region, we have become a major player in the beauty, fashion and gift sectors, by offering service excellence to our partners and delighting all our customers. We are moving fast from a traditional distributor and retailer for luxury in the Middle East, to a hybrid retailer bringing luxury experiences to the fingertips of customers everywhere.

To fuel the next stage of our growth we are looking to build a world class team. From physical retail through to supply chain and customer loyalty, we aim to use technology and data to continuously improve every aspect of our operations. We are looking for top talent to join us on this journey of exploring new horizons together.

What you'll be doing

The job holder of this position is responsible for the recording of supplier invoices and reconciliation of supplier statements in line with related policies and procedures. The job holder is also responsible for financial and KPI reporting.

Key Responsibilities

Organizational:

Follow all relevant accounting policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
Operational:
Implement activities under close supervision
Escalate complex problems to the relevant person to ensure case/issue is closed efficiently and in timely a manner

Accounts Payable

Check the completeness of all documentation provided by document controller/accounting desk control
Prepare reconciliation for assigned suppliers, freight forwarders, customs, with the required supporting documentation and submit to Senior/Chief Accountant
Adhere to the reconciliation schedule for all assigned suppliers or companies as the case may be
Escalate all reconciling items as per the escalation matrix
Responsible for providing all supporting documentation required for processing any payment for assigned suppliers
Assume responsibility for insurance claims for lost and damaged goods for assigned suppliers
Responsible for allocation of all prepayments made to assigned suppliers
Responsible for working on AP aging particularly items/suppliers which are overdue
Participate in month-end and book closure procedures & provide assigned reports to senior/chief accountant
Participate and support the implementation and maintenance of the Oracle ERP
Provide assistance in ensuring the work and deadlines of fellow team members is completed during periods of leave as directed by the Senior & Chief Accountant – Non-Allied Goods P2P
Prepare/update travel expense forms
Verify tourney, actual trip, advance provided and all supporting documents with appropriate approvals
Prepare the trip reimbursement summary and input all travel expenses in EBS – Oracle
Assist in corporate credit cards management in coordination with Financial Analysts
Update employees accounts for all expenses every month and forward employees statement to payroll team
Circulate email of employees who are leaving to all accountants and update the statement for any deductions and forwards it to payroll team
Provide monthly summary of unliquidated employee trip advances to reporting accountant for accruals
Provide employee GL details, after monthly closing, to the reporting accountant to be included in their monthly schedule
Coordinate with MDM team for the creation of new employee segments in EBS
Request IT to create new employee as supplier in EBS and check if this should be transferred to AP Accountant
Receive and process HR requests for advances, and forward for approval
Reconcile advances and expenses booked on monthly basis
Sales & Collection, Rents and Reporting:
Prepare consolidated credit card and cash collection reconciliation relating to the previous business day for the assigned shops
Identify discrepancies in expected cash collection and actual cash deposited in the bank by Trans Guard
Identify discrepancies in expected credit card collection and actual settlement by the acquiring bank;
Prepare all journal entries relating to cash and credit card collections and submit to the Chief Accountant – Retail Accounting for review
Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of manual invoices issued and posted, ensuring the analysis has been agreed to the manual invoice control account in the general ledger
Ensure all gift vouchers are obtained from shops and filed in the appropriate filing folder for reference and review purposes
Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of credit notes issued and redeemed, ensuring the analysis has been agreed to the store credit control account in the general ledger
Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of layaway deposits issued and redeemed, ensuring the analysis has been agreed to the manual invoice control account in the general ledger
Statement of Financial Position monitoring for bank and tender accounts
Preparation of cash on hand and credit card receivable schedules for all assigned shops at least on a monthly basis during book closure
Ensure closing of bank reconciliations for all retail companies within the stipulated timeframe communicated for book closure
Explain and resolve queries pertaining to cash and credit card collection to the auditors on timely basis
Provide all the documents required by auditors at any time
Accounts Receivable:
Raise third party invoices, credit notes, debit notes into computer system using defined computer programs
Reconcile records with third party customers
Send statement of accounts to third party customers
Send collection follow-ups to all customers
Liaise with commercial team regarding collection issues
Prepare monthly aging of receivables
Prepare audit requirements under Inter-company scope
Verify the accuracy of invoices and other accounting documents and records

Intercompany:

Raise Intercompany invoices, credit notes, debit notes into computer system using defined computer programs
Book invoices from Intercompany suppliers
Raise recharge invoices to Intercompany
Reconcile records with inter-company customers and suppliers
Prepare and update records for checks’ requests and invoices for payment to Inter-companies
Prepare audit requirements under Inter-company scope
Treasury, Payments and Fixed Assets:
Compile data and prepare a variety of reports as requested
Allocate payments in oracle and raise online bank transfers
Prepare and update records for checks’ requests and invoices for payment
Coordinate with suppliers for the allocation of payments to their records
File payment vouchers properly for future retrieval purposes
Prepare daily cash position update and release payments based on availability of funds
Assist in performing monthly bank reconciliations
Enter data into computer system using defined computer programs (Oracle)
Verify the accuracy of invoices and other accounting documents and records
Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable)

What you’ll need to succeed

Must be a certified Chartered Accountant
Must have at least 2 years of experience in audit/accounting

What we can offer you

With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.

https://careers.chalhoubgroup.com/jobs/1729223-accountant-reporting

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