Role Summary:
The Purchasing Clerk is responsible to create, monitor and follow up on all department reporting and KPIs, utilizing Oracle, discoverer reports and buyers’ input. Also, to work on open orders and expedite the delivery and assure all the opened orders to be received on time without delay, also reporting any issue provided from the supplier to the supply chain manager/internal end users.
Responsibilities & Requirements:
Main Accountabilities:
Expedite, Follow up on all open orders/shipments/backlogs and initiate improvement actions.
Achieve deliverables (requisitions/orders/otd/quality) as set in accountability meetings.
Ensure reduction of lead time and expedite orders to achieve high OTD%.
Coordinate with buyers/Logistics/Warehouse/Supply chain to improve deliveries and processes within department.
Ensure achieving supplier performance objectives in terms of cycle time, value add services provided, and on-time delivery.
Report the KPIs follow-ups daily to SC Manager.
Generate daily open PRs/POs report
Ensure LLI report list is up to date with all the input and output
Ensure PR/PO cancelation reports are up to date
Ensure Savings/deviation report is up to date and to update the monthly report for global SCM
Ensure Vendors contacts list is updated by all buyers and frequently reviewed
Ensure Item information list is up to date
Ensure Red Flags are reported in timely manner and what actions are taken
Ensure to have all reporting tools are up to date and developed continually to assure accurate data is provided
Ensure SCM department KPI tool is up to date and managed all the time
Suppliers visit sometimes is needed to expedite, ability to travel
Should be able to understand the processes and procedures which are needed to complete daily work.
Do whatever assigned by SCM which is related to daily work & beneficiary to work continuation and progress.
Knowing how to react with others in the department to assure smooth progress in daily work.
Using creative approaches for problem solving.
Preferred Experience / Skills:
Experience and Education level
Minimum of a bachelor’s degree or equivalent.
Excel experience and knowledge is mandatory
Excellent English
0-3 years’ experience
Key skills & competencies
Good interpersonal skills.
Excellent competency level in Microsoft Office (Excel, Word, PowerPoint)
Excellent experience using Excel
Good communication skills with excellent written and verbal communications skills in English.
Good understanding and working experience with ERP systems.
Ability to present solutions clearly.
Strong analytical and problem-solving skills with high attention to detail and accuracy.
Ability to manage workload and time management
Setting priorities efficiently, drive the daily work based on deadlines and needed by dates
Implementing process improvements ideas in order to ease and increase work efficiency.
Collaborating with people inside/outside the department professionally.
Respect should be used when dealing with others.
Building good relationships with employees and everyone involved in the business “including suppliers”
Quick response and quick reporting for any job assigned to him/her.
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