Position Description
Job Title: Supply Chain Specialist
Reporting Into: General Manager, Saudi Arabia
Direct Reports: None
Location: Riyadh, Saudi Arabia
Job Objective:
To provide hands on procurement operational support required for the Saudi Arabia operations.
Key Responsibilities
Procurement Management
• Initiate and manage the supplier registration process and ensure all new suppliers complete all required formalities
• Identify and recommend need for long-term purchase agreements or framework agreements (as required) and initiate competitive procurement process for creating such agreements. Additionally, obtain approval of such agreements as per the Delegation of Authority.
• Manage the procurement process from purchase requests from end user up to issuance of the Purchase Order/ Contract as required
• Prepare RFQs/ RFPs as applicable, solicit and evaluate vendor responses to RFQs/ RFPs
• Ensure that goods and services are purchased in a timely manner.
• Conduct site visits for key suppliers providing goods and services and document accordingly (as required)
• Follow-up on orders placed to ensure timely deliveries
• Ensure suppliers adhere to the highest ethical standards in relation to their work with the Group
• Maintain Procurement System
Vendor Management
• Evaluate services of all suppliers on a periodic basis and coordinate the supplier evaluation process
• Identify alternative suppliers to meet present and future needs and requirements of the Group
• Minimize the cost of products and services which meet the Group’s needs, and establish strong vendor relationships
Product and Services knowledge
• Comply with and maintain knowledge of applicable laws, regulations, rules, standards, and leading practices related to procurement.
Contracts Management and Service Level Agreements
• Effectively negotiate Purchase Orders/ Contracts and service levels
• Contribute to work planning and effectively brief contractors and suppliers
Value for money and reporting
• Monitor methods and output to ensure that required quality standards are achieved at a minimum cost.
• Establish procurement savings targets each year in close coordination with the Purchase Manager and ensure monitoring against these targets.
• Prepare quarterly reports for review and submit to the Purchase Manager.
Inventory Management
• Participate in Inventory take monthly
• Organize quarterly inventory on all Inventory & Operating equipment
Required Skills/Abilities:
• Technical and Market Knowledge – understanding the procurement challenges within the country across business verticals.
• Communication skills – ability to communicate effectively.
• Results Orientation – strong procurement and contracts acumen and ability to negotiate and terms and conditions and MSAs.
• Strong professional experience managing procurement function for a country, or a business unit well versed with Vendor Management, Products and Services, Contracts Management, Service Level Agreement, and Inventory Management.
Education and Experience:
• Minimum 5-10 years´ work experience in supply chain or procurement.
• Event industry experience would be desirable and must have the ability to work in a fast-paced environment.
• Must have strong communication skills both written and verbal in Business English, and Arabic would be advantageous.
https://www.arenamea.com/careers/supply-chain-specialist/
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