Job Summary
The Procurement Officer will oversee purchases, consolidate the requirements and develop new contracts. This position will have a key role in procuring high-quality and cost-efficient supplies for the organization. The candidate will follow procurement policy and procedures, create LPOs, follow up on the deliveries of the supplies and responsible for processing payments.
Job Responsibilities
- Primarily liable to procure different categories like technology, HR, legal, etc. equipment’s and services based on requirements of the business units.
- Investigate the market to identify potential acquisitions and perform research to determine how appealing each opportunity is.
- Expert in sourcing and auctioning using e-sourcing tools like Ariba and well versed with the different types of auctioning strategies.
- Oversee all inventory and equipment purchases, identifying areas of potential savings.
- Develops plans for purchasing equipment, services, and supplies.
- Responsible for selection, sourcing, negotiations and supply base management.
- Manage suppliers and choose the best supplier to achieve competitive cost, quality, and delivery performance and facilitate the businesses in case of any escalation with vendors.
- Prepares a range of procurement-related documents (LPO, Purchase Requisition, Vendors, and materials) in SAP by following the procurement policy and standards of the organization.
- Work on process improvement and facilitate the implementation of Procure to Pay process in businesses.
- Contract review and management.
- Follow up on the deliveries and quotations to meet the agreed SLA with the suppliers.
- Tracking requests raised by customers & providing feedback whenever asked for (within IT, Finance & outside). Updating Ivanti cases assigned on daily basis for all purchases.
- Liaise with other business teams in relation to technical matters arising from purchases, deliveries, or contracts.
- Maintain records of purchases, pricing, payments, and other important data
- Maintain and update list of suppliers and their qualifications, delivery times, and potential future development.
- Create and maintain good relationships with vendors/suppliers.
- Support in tracking and updating payments on purchases made on behalf of business and coordinate with the internal team, management and accounts on payment transfer if required.
- Coordinate with accounts, suppliers, legal and Internal business teams as needed
- Manage other purchasing-related tasks as assigned
Candidate Requirements
- Bachelor’s degree in business administration, accounting, commerce or related field is must.
- 3-5 years of previous experience as procurement officer or related position
- Solid knowledge and understanding of procurement processes, policy, and systems. Basic knowledge of accounting and finance is required
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
- Ability to negotiate, establish, and administer purchases and contracts
- Excellent verbal and written communication skills
- Ability to deal sensitively in multi-cultural environments and build effective business relationships with suppliers, customers and staff at all levels.
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