Job Description
Job Purpose:
To fully support the smooth and efficient running of the
Department/Franchise and provide administrative support to the BU cross Functional team in addition to assisting BU Head/Franchise head in the process of Finance payment, GRs confirmations, document submissions tracking and NP4s/POs filing.
Major Accountabilities:
• Email correspondence and diary management of Franchise Head.
• Business related travel bookings for team for internal events.
• Facilitating travel arrangements for the team.
• Administrative support for Associates including IT requirements, office supplies, office access and shared meeting facilities.
• Handling logistics for events owned by the team, taking place in approved hotels.
• Assisting BU Head/Franchise head in Sales POs tracking, filing, and archiving.
• Following Goods receiving (GRs) confirmation with project owner along with providing required documents to proceed for payment with FRA on time.
• In co-ordination with sourcing team, the Marketing Coordinator is responsible for full organizational and administrative processing of Regional and International Congresses, Standalone meetings, and Local events (Including e.g. registration, travel and ground arrangements).
• Business related travel bookings for Physicians according to the Requested event.
• Working closely with sourcing for vendors addition, quotation requests and following up payments.
• Initiating Event LOG for each event starting from raising NP4 to closing all Related issues.
Commitment to Diversity & Inclusion:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.
Minimum requirements
Education:
University Degree.
Experience:
2 years in a similar role, or 5 years general administration experience.
Languages:
Written & spoken English essential. Arabic advantageous.
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