Do you enjoy being part of a successful team?
Are you passionate about Human Resource Operations and Office administration?
Join our Team!
The HR and Office Administrator is an onsite full-time associate responsible to provide primary administrative support to the HR department and support the administrative tasks as needed for the office. The position requires the ability to multi-task, attention to detail, and the initiative to work in a dynamic, fast-paced environment. The ideal candidate will be experienced in handling a wide range of administrative and support-related tasks in a discreet and confidential manner.
Key Responsibilities / Essential Functions:
- Initiate, track and maintain vendor records, quotations, PRs, POs and Invoices for HR and Office Services.
- Coordinate office and HR vendor services on an occasional, monthly, and yearly basis for smooth operation.
- Coordinate, office storage and maintain material inventory of office supplies such as but not limited to office stationery and supplies including kitchen and cleaning material.
- Coordinate courier for shipment sending and reception arrangement.
- Coordinate international travel, identify local hotels and meeting space, if needed and requested by HR Manager.
- Work with all associates in the office to schedule visitors, coordinate temporary access and meeting rooms as needed, Orders company lunches for meetings and events as needed.
- Assists management with scheduling regularly required maintenance for the office building as needed, Coordinates service requests for office driver trips and janitor services.
- Maintain records of building and office access cards, parking assignments, signs, wall posts, daily reception logs and phone directory.
- Independently prepare and edit high-quality correspondence, communications, presentations, and other documents.
- Process and assist with all activities requested by HR Manager related to offboarding and New Hire Recruiting, Onboarding and Orientation activities as needed.
- Assists in creating and maintaining all Standard Work and Systems for the HR department. Identifying and implementing internal department procedures to enhance department effectiveness.
- Pre-Onboarding Administration such as Pre-employment Medical Check, completing workday data, completing administration work which includes coordinating for a work visa if required, collecting necessary documents for local transactions, drafting offer & contract, coordinating for access cards and IT equipment handover.
- Follow up with GR for HR related government relation transaction portals, monthly and periodic updates, for associate and their dependent records and status updates, contract authentication and Inform GR with Onboarding and Offboarding actions.
- Maintain Medical Insurance records and transactions, Maintain HR, associate files and letters (Hard Copy and Soft copy), Coordinate and support on monthly payroll preparation and onetime payment, leave admin, tickets, schooling, ect.. Coordinate on Wage Protection System updates and GOSI invoices on monthly basis.
- Review with HR Manager and process transaction change system Workday updates such as promotions, merit, bonus, ect..
- Track HR related 3rd party manpower administration (coordinating contracts related to contingent workers)
- Serves as a backup to the GRO for HR related activities such as attestations, visit visa or work visa application coordination, Government Online Interaction Portals such as Amn, GOSI, SIO, Mudad, Muqeem, MOHR and Qiwa.
- Provides backup support to the Sr Administrative Support in UAE for processing payroll, HR administrative tasks, tracking leave, attendance and other duties as needed.
Other Responsibilities and Functions
- Maintains a commitment to teamwork and a positive, supportive attitude to all personnel.
- Performs other related duties as assigned or requested.
- Maintains a clean, orderly and safe work area.
- Supports continuous improvement activities (DBS).
- Observes and complies with all safety regulations and company policies.
Education and Experience:
- Experience: 5 years of Administrative experience.
- Experience: 2 years of Human Resource experience is a plus.
- Education: Associates Diploma Degree in MIS or equivalent.
- Education: Bachelor’s Degree in MIS preferred.
Skills and Competencies:
- Fluent in reading/writing/speaking English.
- High integrity and ability to handle confidential information with a high degree of discretion and sensitivity.
- High attention to detail while working to meet deadlines.
- Motivated, self-starter, with a sense of urgency, and personable.
- Minimum Job Skills: Computer Skills: SAP System and good skills in MS Word, PowerPoint, Outlook, Excel, and Teams.
- Clerical skills: Excellent organizational and time management skills. Ability to multi-task.
- Communication/Interaction: Good communication skills, ability to work effectively with associates at all levels of the company. Ability to convey a positive and professional image to applicants, customers, and associates.
Key Relationships:
- Business & Function Leaders
- Global Director, Human Resources - FTAP
- HR within and across other Pall Business Units
- COE HR leaders
- Extended global HR team
Working with us
Our people are at the heart of what we do at Pall Corporation. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.
Working for you
Pall associates around the world are unified by a singular drive: to solve our customers’ biggest filtration, separation and purification challenges. And, in doing so, advance health, safety and environmentally responsible technologies.
Our industry-leading technologies and solutions are at work in countless applications, safeguarding health, protecting critical operating assets, improving product quality, and minimizing emissions and waste. Join us, and you can expect:
Contemporary work-life balance policies and wellbeing activities
Comprehensive private medical care options
Safety net of life insurance and disability programs
Tailored financial programs
Additional elected or voluntary benefits
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