Administrative Assistant/Executive Secretary (LOCAL)- Hilton Jeddah, KSA

 Administrative Assistant/Executive Secretary (LOCAL)- Hilton Jeddah, KSA


 JOB DESCRIPTION

An Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.


What will I be doing?

As an Administrative Assistant / Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:

    Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
    Provide secretarial support to the Executive team
    Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
    Receive and distribute mail
    Ensure outgoing mail is dispatched in a timely manner
    Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
    Maintain adequate supplies of office stationary
    Identify and build internal and external relationships
    Carry out all filing
    Comply with all key security mandates
    Report any maintenance issues or hazards
    Maintain own work area in a clean, tidy and good manner
    Report defective materials and equipment
    Assist with special projects related to the Executive Office

What are we looking for?

An Administrative Assistant / Executive Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

    Excellent verbal and written communication skills
    Excellent administration and IT skills
    Committed to delivering a high level of customer service, both internally and externally
    Flexibility to respond to a range of different work situations
    Ability to work under pressure

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

    Previous administrative experience in a fast paced environment


Apply here:
https://jobs.hilton.com/us/en/job/HILTGLOBALHOT07TAOEXTERNALENUS/Administrative-Assistant-Executive-Secretary-LOCAL?utm_source=symphony&utm_medium=phenom-feeds&utm_medium=%2522mcloud%252Djobads%2522&utm_campaign=&utm_content=Administrative%2520Assistant%252FExecutive%2520Secretary%2520%2528LOCAL%2529&utm_term=HILTGLOBALHOT07TAOEXTERNALENUS

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