Executive Assistant to Regional VP - Administrative Services- Dubai, United Arab Emirates - AbbVie

 Executive Assistant to Regional VP - Administrative Services- Dubai, United Arab Emirates - AbbVie

Job Description

Provides advanced executive support to Regional Vice President and Regional Leadership Team members

Maintains and manages calendars, including event, meeting and travel scheduling and domestic and international travel arrangements

Organizes meeting or events for Regional Leadership Team

Manages business expenses on behalf of Regional VP

Assists on documentation and files management, ensures documents are filed accurately and timely, and official documents are renewed timely

Manages regional MEA Calendar - Updates MEA calendar with MEA affiliates and Regional Team – Sends/Updates calendar invites to all MEA affiliates and Regional Team

Collects monthly highlights from affiliates, edits and submits to Area Commercial Teams

Supports regional talent acquisition with interview arrangements

Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.

Professionally interacts with high level executives

Consistently handles confidential or business-sensitive information

Proactively identifies and resolves scheduling conflicts

Coordinates MEA Regional Office Maintenance and Stationery needs

About AbbVie

AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Qualifications

Minimum 3 to 5 years of executive assistant related experience. Bachelor’s degree is preferable, diploma, or equivalent. 

Experience providing support to VP level or equivalent

Experience in pharmaceutical industry is preferred

Advanced knowledge of Microsoft Office Suite, Outlook, Virtual meeting platforms (Microsoft teams, Zoom etc.) understanding of business processes and requirements

Self-starter, able to function at a high level with general instruction

Adaptable, deals with ambiguity

Has a proactive approach

Has strong communication skills

Learns quickly, flexible and can change course quickly when needed

Professional demeanor and ability to maintain confidentiality

Travel - No

Job Type - Experienced

Schedule - Full-time

Equal Employment Opportunity

At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.

Apply Here: https://careers.abbvie.com/abbvie/jobs/2111549?lang=en-us&src=JB-11040