ADMINISTRATIVE ASSISTANT - ENOC TASJEEL LLC, DUBAI UAE
Job Purpose:
Under the general supervision of the Tasjeel General Manager, the incumbent provides support in the running of the day to day business through carrying out the administrative requirements and coordination/communication with internal and external parties.
Detailed Description
Principal Accountabilities
Performs all administrative tasks required by the department. This would entail:
- Maintaining of department records and files
- Preparing of internal/external communications such as memos, letter to RTA/Sharjah Police, etc.
- Attends departmental meetings and records the minutes of the meeting
- Liaises with company departments and is the sole point of contact with Tasjeel sites
- Developing and updating of forms required for day to day running of the business e.g.
*Accident Report Forms
*Staff Attendance reports
- Preparing of various reports for monitoring of business performance and control e.g.
*Compilation of forecast/budget reports to present Tasjeel Operations Manager with activity forecast for the entire network
*Sales reports from Adaytum – to monitor actual activity levels and for comparison (variance) against budget and previous performance
*Reviews the department’s action recommendations and highlights if the same is not in line with the auditors’ comments
- Following up and reminding Site Managers and department members about agreed time lines.
- Assists Site Managers in the preparation of the annual budget – explanation of the various formats and data fields required and aids in the reviewing/correcting of erroneous figures
- Assists the Administration and Services Supervisor in driving, developing and enhancing procedures and policies within Tasjeel.
Minimum Requirements:-
1. Educational Background and Experience:-
High School Diploma
At least 2 years experience in similar role.
2. Knowledge skills and abilities:-
Strong Communication skills
Strong Negotiation Skills
Proficiency is Oracle Apps ERP Systems
Team Player
Strong knowledge of office administration.
UAE Driving License
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